Arizona Jewish Historical Society
122 E. Culver Street
Phoenix, AZ 85004
602-241-7870 - www.azjhs.org
Help Wanted: Administrator
The Arizona Jewish Historical Society is seeking a friendly, well organized Administrator to assist with our daily operations. This is a part-time position, consisting of 20 to 30 hours per week, based on an hourly rate of $18/hour. Scheduling is flexible with shifts focusing on weekdays between 9am and 5pm. The position includes paid vacation and a retirement plan after one year of service
Job Description:
- Answer phones, take messages, greet and assist visitors, accept deliveries, and field basic questions about hours of operation and upcoming activities.
- Support AZJHS staff members with various administrative tasks.
- Print and prepare for mailing thank you letters for donations, including membership, fundraising events, and capital campaign.
- Update a membership database with names, addresses, contact Information, pledge and donation information using our DonorPerfect software system..
- Update and save electronic files as directed by staff.
- Update form letters and stationery as directed by staff.
- Monitor and order office supplies as needed.
- Coordinate and prepare various mailings for the organization including bulk mailings.
- Deliver bulk mailings to Main Phoenix Post Office at 4747 E. Van Buren.
- Assist the AZJHS Executive Director and other staff in filing bills, contracts, and other related materials.
- Provide administrative support for AZJHS Board
- Coordinate annual corporate filing with the AZ Corporation Commission
- Archival Filing: Coordinate with AZJHS Archivist to file copies of periodicals and organizational bulletins that are received on a regular basis.
- Bookkeeping. Bookkeeping skills preferred. Familiarity with QuickBooks is a plus
- The Administrator will report directly to the AZJHS Executive Director who will serve as his or her immediate supervisor.
Requirements for this position include:
- An Associate degree in a relevant field or at least 2 years of previous administrative experience
- Good computer skills. Ability to work with office computer software as well as the internet.
- Good writing and communication skills
- Ability to adapt to new situations
- A team-oriented personality
Job Type: Part-time
Pay: From $18.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- 401(k)
- Flexible schedule
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Work Location: In person