Summary:
We are seeking a detail-oriented and organized individual to join our team as an Accounts Payable/Accounts Receivable (AP/AR) Clerk with additional administrative duties. The ideal candidate will have a strong background in handling financial transactions, reconciling accounts, and managing administrative tasks efficiently. This role requires the ability to multitask, prioritize assignments, and communicate effectively with both internal teams and external stakeholders.
Key Responsibilities:
Accounts Payable (AP) Functions:
- Process incoming invoices, ensuring accuracy and compliance with company policies.
- Match invoices with purchase orders and receiving documents.
- Obtain proper approvals for payment processing.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Maintain vendor files and update records as necessary.
Accounts Receivable (AR) Functions:
- Generate and send out invoices to customers.
- Monitor accounts to ensure timely collection of payments.
- Follow up on outstanding balances and resolve billing issues or disputes.
- Record customer payments in the accounting system.
- Prepare aging reports and assist in bad debt analysis.
Administrative Tasks:
- Answer phone calls, respond to emails, and handle inquiries or redirect as appropriate.
- Maintain office supplies inventory and place orders when necessary.
- Assist in scheduling appointments and meetings.
- Coordinate travel arrangements and accommodations for staff members.
- Organize and maintain paper and electronic files.
- Assist in preparing documents, presentations, and reports.
- Assist in onboarding new contractors or vendors.
General Support:
- Collaborate with other departments to ensure smooth workflow and resolve any issues.
- Provide support during audits by preparing documentation and responding to inquiries.
- Assist in special projects or initiatives as assigned by management.
- Contribute to process improvement efforts to enhance efficiency and accuracy.
Qualifications:
- High school diploma or equivalent; Associate's degree in Accounting or related field preferred.
- Proven experience (2+ years) in accounts payable, accounts receivable, or similar financial roles.
- Proficiency in using accounting software (e.g., QuickBooks, SAP, or similar) and MS Office Suite.
- Strong attention to detail and accuracy in data entry and financial recordkeeping.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Effective communication skills, both verbal and written.
- Ability to work independently with minimal supervision and as part of a team.
- Discretion in handling confidential information.
Additional Information:
This position offers the opportunity to work in a dynamic environment where initiative and problem-solving skills are highly valued. The successful candidate will have the chance to expand their skills in both financial management and administrative support while contributing to the overall success of the organization. We offer competitive compensation and benefits package, along with opportunities for professional development and growth.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 40 – 50 per week
Benefits:
- Health insurance
- Paid time off
Schedule:
Experience:
- Accounting: 1 year (Required)
Ability to Commute:
- Virginia Gardens, FL 33166 (Required)
Ability to Relocate:
- Virginia Gardens, FL 33166: Relocate before starting work (Preferred)
Work Location: In person