This position is on-site and is not open to hybrid remote.
Our HOLT Group San Antonio HQ is looking to hire a File Clerk to join our Accounts Payable Department.
The File Clerk will be responsible for uploading invoices and data into SharePoint. They will organize, store, and retrieve paper and electronic documents by gathering documentation from internal departments. Additionally, they will perform a variety of administrative tasks and staff support duties.
What can HOLT offer you?
- A competitive salary, commensurate with your experience and competencies.
- A comprehensive and robust benefits program that includes complete health care, 401(k) matching & Profit-Sharing plan (ROTH and traditional), paid holidays, and a front-loaded PTO program.
- A Tuition Reimbursement program to support the pursuit of accredited college courses.
- An employee development program with professional development staff that allows you to grow your skills and build your competencies to prepare you for future opportunities at HOLT.
Qualifications and Requirements:
- High school diploma or equivalent required.
- General accounting, clerical, and administrative knowledge required.
- One year of job-related experience is required; three years or more is preferred.
- ERP (Enterprise Resource Planning) system Sage business system experience preferred.
- Adherence to Generally Accepted Accounting Principles (GAAP) in decision-making and problem-solving.
- Proficient with computer programs and systems utilized by the company (DBS, Cat Systems, Excel, Microsoft Outlook, Documentum, Box, Monday Boards, SharePoint, etc.)
- Ability to work with sales reps/managers on invoicing/commission differences.
- Ability to work independently and within a team in a deadline-oriented, high-volume environment with emphasis on accuracy, thoroughness, and timeliness.
Essential Functions:
- Performs a full range of administrative support duties to ensure effective office and accounting process delivery.
- Loads invoices and distributes customer invoices, maintaining billing files and sales tax corrections as needed.
- Acts as liaison with internal departments and customers as needed and answers/resolves internal and external customer issues.
- Works with collections team to update customers and ensure collections within an established timeline.
- Processes and obtains manager approval on accounts receivable invoices, if applicable and assist with questions regarding accounts receivable customers.
- Maintains appropriate internal controls regarding documentation on the financial closure and records of financial documents with appropriate supporting materials and updates records as necessary.
- Ensures that files are up-to-date, accurate, and readily available throughout invoice lifecycle.
- Assists with filing documents, memorandums, and other related communication as necessary and ensures all billing deadlines are met.
- Performs other duties assigned.
Travel:
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Job Type: Full-time
Work Location: In person