Job Summary:
We are seeking a highly organized and detail-oriented Office Manager to join our team. The Office Manager will be responsible for overseeing the daily operations of our office, managing administrative tasks, and providing support to the team. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to multitask effectively.
Duties:
Accounts Payable:
Receives invoices and processes accurately and timely through standard procedures including the following
o Print & organizes invoices and examines details for appropriate PO#, coding and inconsistencies or error before entry, i.e. tax or no sales tax on products, incorrect pricing, and certificate of insurance on file. Resolves all issues prior to invoice entry
o Prioritizes invoice entries based n company priorities, i.e. job/project invoices over shop invoices
o Inputs/scans all invoices into accounting system
Ensure all subcontractors payable vouchers and supporting documents (contract, job orders, COI, lien waivers)
Process all non-purchase order invoices, i.e., AMEX, Home Depot, fleet cards and shop invoices
Preparation and administration of 2nd tier lien waivers
Processes all checks payments, scheduled and manual
Vendor account reconciliatons
Maintains BEC vendor accounts including set up and changes
Payroll:
Daily time sheet processing
Certified and minority payroll reporting
Distribution of payroll reports.
Assistance with human resources
Accounts Receivable:
Prepare bank deposits
Recorded daily deposits
OFFICE MANAGER RESPONSBILITES
Ordering office supplies/wide format paper and toner
Ordering field t-shirts and hoodies
Cell phone, tablet, and phone management
Cafeteria supplies
Distribute mail
Skills:
- Poficiency with basic computer skills, MS office
- Stonger user skills with accounting managment software; experience with consturction accounting system, perferred. Prior work with A/P and PO module a strong plus
- Exceptional organizational skills with the ability to prioritize tasks effectively
- Separates, combines, and prioritizes taks as necessary to maintain an efficinet workflow
We offer competitive compensation based on experience.
If you are a motivated individual with excellent organizational skills and a passion for supporting a team in a fast-paced environment, we would love to hear from you. Apply today!
Job Type: Full-time
Pay: $24.00 - $29.00 per hour
Expected hours: 8 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
Education:
Experience:
- Microsoft Office: 3 years (Required)
- Administrative experience: 3 years (Required)
Ability to Commute:
- Somerville, MA 02143 (Required)
Ability to Relocate:
- Somerville, MA 02143: Relocate before starting work (Required)
Work Location: In person