Summary/Objective
Under the direct supervision of the Program Coordinator, the Data Entry Clerk is responsible for assisting with processing and maintaining all Program data accurately and timely.
Grant Disclosure
This position is funded by a grant, employment in that position is contingent upon the continued receipt of grant funding and the appropriate allocation of such funds for the position’s purpose. A grant-funded position may be terminated upon no less than fourteen (14) days’ notice if grant funding is not received or is not available for the position for any reason.
Hospitality, Accessibility, Advocacy, Diversity, Equity, Inclusion & Belonging
Promote a positive image through manners, dress, attendance, and attitude:
· Contribute to the work environment of Easterseals to be that of an outgoing, inviting, a pleasant organization focused upon customer outcomes and service.
· Support Easterseals accessibility and the ease with which families encounter the staff and the respect they encounter for their needs, concerns, and resources.
· Communicate that Easterseals is alwaysthe right place to be regardless of the request or need.
· Easterseals RGV is committed to advancing diversity, equity, inclusion, and belonging, understanding that it is an ongoing developmental journey for both the individuals served and the organization. Easterseals continuously reflects on and adapts its efforts in these areas.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Maintains program data systems for Family Resource Center with accuracy and meets timelines. Tasks to include data entry, on-going updates, and assists with required state reports.
2. Assists Program Coordinator with scheduling between families & FRC coordinators and keeps daily check in/out schedule for staff.
3. Assists with accurately filing and preparing program packets as needed.
4. Serves as the primary contact for incoming calls, manages all messages and is responsible for ensuring the caller receives complete information that meets their request/need.
5. Assists Program Coordinator and FRC coordinators with preparation of marketing and presentation materials as well as program events and meetings.
6. Assists Program Coordinator in preparing and coordinating meetings. Tasks to include agenda preparation, planning, outreach and follow-up.
7. Assist with filing, daily mail, agency phone support, staff travel arrangements, assists with ordering and deliveries, and other miscellaneous duties as may be assigned.
8. Promote safety in the organization for staff, visitors and clients of Easterseals RGV through following Safety Precautions and Procedures as outlined in the Safety Manual.
9. Promote a positive image through manners, dress, attendance and attitude. (Kind, Courteous, and Professional)
10. Other duties as assigned by supervisor.
Competencies
- Communication proficiency
- Ethical Conduct
- Flexibility
- Initiative
- Time Management
- Bilingual (Spanish/English)
Supervisory Responsibility
This position does not have supervisory responsibilities. However, occasional assignment of students and volunteers may occur.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk, hear and see. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
This is a largely sedentary role; however, filing is required. This would require the ability to lift files, open filing cabinets and bend, and rarely stand on a stool as necessary.
- Light lifting – 20 to 25 pounds.
Ability to read typewritten material and computer monitor under typical office conditions. Must be able to handle multi duties/functions at one time.
Position Type and Expected Hours of Work
This is can be either a full-time or part-time position. Typical days and hours of work are Monday through Friday and times may vary, usually between 8:00 am to 5:00 pm.
Travel
No travel is expected for this position. However, some meetings and trainings might be assigned in other locations.
Required Education and Experience (following is a sample)
- Graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping.
- One year previous experience in a receptionist/secretarial/clerical field.
- Computer knowledge to include, Micro Soft Office; Word, Excel, Outlook, PowerPoint, word-processing, database management and spreadsheets.
- Excellent grammar and spelling skills, essential.
- Good time management skills, excellent follow through abilities and detail oriented.
- Ability to work well with others and in a team environment.
- Bilingual capabilities required.
Additional Eligibility Qualifications
- Must be able to successfully clear child protective services and criminal background check (initial and every 24 months).
- Must be able to successful clear a drug screen.
- Must be able to and maintain a cleared TB skin screen test.
Work Authorization/Security Clearance
Must be able to provide proof of eligibility to work in the United States. H-1B sponsorship not available.
AAP/EEO Statement
Easterseals RGV provides equal employment and advancement opportunities to all individuals. Employment decisions at Easterseals RGV will be based on merit, qualifications and abilities and does not discriminate in employment opportunities/practices or unfair treatment because of race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Job Type: Full-time
Pay: $13.89 - $15.56 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Microsoft Excel: 1 year (Required)
Work Location: In person