The Business
We are a global industry leader in providing temporary temperature and humidity control solutions to an array of industries such as construction, industrial, and water damage restoration.
The Role
We are looking for an Accounts Payable Specialist with a full understanding of the accounting process as it relates to payables and receivables. We are a small office where cross-training is an essential part of the culture. Some of the essential job functions include but are not limited to:
- Review and process a high volume of vendor invoices for accuracy, completeness, and compliance with 3-way PO matching
- Perform financial transactions, including verifying, classifying, computing, and posting accounts payable data
- Monitoring potential discounts and guaranteeing prompt and accurate payment of invoices in compliance with the company's protocols
- Processes new vendor applications, properly set up vendor, and meet any vendor compliances.
- Reconcile vendor statements and properly address/respond to vendor inquiries or discrepancies
- Maintain 1099 vendor record for accuracy and up to date W9’s for tax reporting
- Preparing signed checks and supporting documents for mailing
- Maintain files in an organized and accessible manner including updating information and purging files
- Determine job’s net profit on re-rental equipment based on company’s markup policy
- Reconcile fuel cards’ statement, run report for billing department to allocate any job-related expenses, and prepare for payment
- Support accounting manager in completing basic bookkeeping and accounting tasks to assist in month-end-close or special projects
- Maintain in-house excel spreadsheets
- Process quarterly open purchase order report
- Load and reconcile credit card activity
- Review monthly credit card expense reports for employees’
- Investigate and resolve discrepancies, including tracking missing data/information and following- up with employees as needed
- Follow company’s credit card usage policy when reconciling and report any discrepancy deductions to HR
- Code and enter charges from monthly credit card statements into QuickBooks
- Create and amend purchase orders with appropriate prerequisites and approvals
Key Skills
- QuickBooks Enterprise Solutions Desktop 23.0
- Microsoft Office 365
- 10 Key by touch
- Typing Speed: 40 wpm
- High attention to detail
- Problem Solving
- Data Entry
- Strong Organizational skills
Requirements
- Must be able to work on-site, Monday – Friday, 8am – 5pm.
- Ability to work extended hours based on department needs.
What We Offer
- Bonus opportunities
- Medical, including one option for 100% employer paid
- Dental
- Vision
- Disability
- Life
- 401K Profit Sharing
- Paid Time Off
Job Type: Full-time
Pay: $1.00 per year
Schedule:
Application Question(s):
- What are your salary requirements?
Ability to Commute:
- Houston, TX 77011 (Required)
Work Location: In person