Company Overview
Hone Law is a dynamic law firm specializing in complex business litigation. We're seeking a highly organized and detail-oriented Administrative Assistant to join our team. Be part of a team passionate about delivering exceptional legal services through top-notch administrative support. In this role, you'll play a crucial part in ensuring our firm runs smoothly and efficiently, with opportunities to learn and grow in a collaborative environment.
Position Overview
Hone Law is looking for an exceptional Administrative Assistant to support essential business operations. The primary functions of this role include bookkeeping, data reporting, and office administration. To succeed in this role, you must possess excellent administrative, organizational, and communication skills, with the ability to effectively manage multiple projects and consistently meet deadlines. You will thrive in our team if you are reliable, self-motivated, hardworking, and committed to high-quality work. As a future-focused firm, we value individuals who embrace technology. This position requires daily in-office work, with the option for split office and home days if preferred.
Essential Job Functions
Billing & Accounting:
· Provide primary bookkeeping support, including categorizing expenses and income, accounts payable, client expenses, and bank reconciliations.
· Support the billing coordinator in recording client payments and expenses.
· Prepare and create weekly, monthly, quarterly, and annual reports of key performance indicators, including hour reports, Accounts Payable (AP), Accounts Receivable (AR) Aging, payroll reporting, and other administrative functions.
· Communicate and coordinate with outside vendors.
Business Operations Support:
· Assist with the preparation and distribution of data reports for key performance indicators and other business metrics.
· Maintain business licenses and registrations.
· Manage office maintenance and support, including handling mail, scanning, filing, and ordering and maintaining supplies.
· Maintain firm inventories.
· Provide support for firm events, including coordinating food, supplies, equipment, and locations.
Human Resources Support:
· Serve as a liaison to the HR consultant.
· Support onboarding of new employees.
· Coordinate annual benefit renewals.
· Assist with employee relations tasks.
Client Relations Support:
· Assist with tasks related to client/professional relationship activities, projects, and events (e.g., holiday cards, social gatherings).
· Maintain the firm’s contacts.
· Assist with the firm newsletter and media distribution.
Other Responsibilities:
· Manage confidential information.
· Ensure regular and consistent attendance.
Qualifications
Education:
· Bachelor’s degree in business administration, accounting, or a related field preferred.
· High school diploma/GED required.
Experience:
· Bookkeeping experience required.
· Previous office experience in a legal setting preferred.
· Intermediate experience with generating reports and tracking data in Excel.
Skills:
· Working knowledge of accounting/bookkeeping principles, including AP/AR.
· Proficiency in Microsoft Office, especially Excel.
· Efficient time management skills to consistently meet project deadlines.
· Exceptional communication skills for effective collaboration.
· Excellent written and oral communication skills.
· Strong organizational skills and attention to detail.
· Excellent customer service skills.
Compensation and Benefits
Our compensation package is highly competitive. We offer an excellent benefits package including healthcare, vision, dental, generous paid leave, and a retirement plan. Flexible work hours and flexible remote working days are available and encouraged.
Hone Law places a high value on diversity and is committed to cultivating an equitable and inclusive environment where all our team members can thrive. Candidates from diverse backgrounds are encouraged to apply.
Application Instructions
Serious candidates should submit a cover letter and resume to the Director of Operations, Katrina Hone, at khone@hone.law.
Learn more about our skilled team, work, and mission at https://hone.law.
Job Type: Full-time
Pay: From $23.00 per hour
Expected hours: 30 – 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Henderson, NV 89074 (Required)
Ability to Relocate:
- Henderson, NV 89074: Relocate before starting work (Required)
Work Location: Hybrid remote in Henderson, NV 89074