Job Description:
We are seeking a diligent and organized individual to join our team as a Part-Time Remote Secretary for our landscape company. This role offers flexibility with 20-25 hours per week, allowing you to work from the comfort of your own home. As a Remote Secretary, you will be responsible for providing administrative support to our team, assisting with various tasks to ensure the smooth operation of our business.
Responsibilities:
1. Administrative Support: Perform general administrative duties such as answering and returning phone calls, responding to emails, and handling correspondence.
2. Calendar Management: Assist in managing schedules, appointments, and meetings for team members. ( Google Calander, Gorilla desk, and Quickbooks.)
3. Data Entry: Input and update data accurately in databases or spreadsheets as required.
Google Calander, Gorilla desk, and Quickbooks.)
4. Document Preparation: Draft, format, and proofread documents, estimates and invoices.
5. Customer Service: Handle customer inquiries and provide assistance as needed, maintaining a professional and friendly demeanor.
6. File Management: Organize and maintain digital files and documents in an efficient manner.
7. Billing and Invoicing: Assist with invoicing clients and processing payments as directed.
8. Research: Conduct online research on various topics as assigned.
9. Other Administrative Tasks: Perform additional administrative tasks as requested by management.
Requirements:
1. Excellent Communication Skills: Strong written and verbal communication skills are essential for effective interaction with team members and clients.
2. Organizational Skills: Ability to multitask, prioritize tasks, and manage time efficiently.
3. Attention to Detail: Accuracy and attention to detail are critical for data entry and document preparation.
4. Tech Savvy: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with other office software and tools.
5. Reliability: Punctuality and reliability are key for meeting deadlines and fulfilling responsibilities.
6. Previous Experience: Prior experience in administrative roles or secretarial work is preferred but not required.
7. Self-Motivated: Ability to work independently with minimal supervision.
8. Flexibility: Willingness to adapt to changing priorities and work schedules as needed.
This position offers a great opportunity to contribute to a dynamic team environment while enjoying the flexibility of remote work. If you are a motivated individual with strong organizational skills and a passion for administrative work, we encourage you to apply!
Job Type: Part-time
Pay: From $15.00 per hour
Experience:
- Customer service: 1 year (Preferred)
Work Location: Remote