General Definition of Work
The senior portfolio manager of capital planning and real estate, under limited supervision, is responsible for leading the delivery of property and facilities support services for the district through engagement and collaboration. This position will ensure quality relationships and the delivery of exceptional customer service to all stakeholders, while acting as an advocate for and liaison to district staff and students.
Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary/Status
Pay Grade 09/Full-time, 12 months
Reports To
Director, Capital Planning & Real Estate
Place of Work
The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.
Essential Functions
- Adhere to all state, federal, and local laws, policies, and procedures
- Lead, manage, supervise, and evaluate assigned programs/staff in the district
- Collaborate with site leadership to coordinate support on various issues related to projects, property, and facility management as well as the operations of each site
- Provide property and facilities related expertise as part of a cross-functional team to ensure that district sites are operating safely, effectively, efficiently, and in compliance with federal, state, and local laws and regulations
- Support the development, implementation, and testing of Emergency Action Plans for non-school facilities
- Engage staff regarding school and community concerns and follow up on open work orders
- Assist in ensuring delivery, turnover, and intended operation of projects
- Assist with fire drills and inspections as well as engaging in the development and maintenance of a district risk management and mitigation strategy
- Assist in conducting annual portables assessments, water sampling, and other activities related to the healthy and safe operation of schools and administrative facilities
- Assist in the conduct of periodic health and safety risk assessments, identify potential areas of risk, and support corrective action plans
- Respond to and assist with managing emergency responses (24/7) as directed to avoid interruption to the education mission of the district
- Identify trends and conduct follow up on open items and community concerns
- Participate in the effective adoption of performance metrics and analytical tools that effectively measure the operations of the facilities and generate associated reports
- Create presentations and reports to support processes, procedures, and facilities operations and requests for funding
- Serve as key liaison for projects generated outside of the district such as PTA/PTSA/PTO projects, and donated projects
- Coordinate rights of entry and other paperwork as necessary
- Collaborate regarding activities and scheduling of joint, extended, and community use partners including attending meetings as required by in-force agreements
- Collaborate on utility usage and environmental stewardship efforts
- Serve as primary point of contact for utility providers, City of Charlotte and town code enforcement, and Mecklenburg County Board of Elections
- Document expenses associated with the operation of The Charlotte-Mecklenburg Government Center, including parking and validation
- Participate in construction management processes including plan reviews, construction progress meetings, closeout processes, building commissioning, and warranty issues resolution
- Assist with district compliance and mandated building codes, OSHA, health and safety standards, and state or federal laws
- Perform related work as assigned or required
Knowledge, Skills, Abilities
- Knowledge of general principles of effective property management
- Knowledge of structural, mechanical, and electrical disciplines related to facility management requirements
- Knowledge of risk management/mitigation strategies
- Knowledge of building codes, life safety codes, regulations, and procedures
- Knowledge of facilities sustainment best practices
- Knowledge of North Carolina Public School Laws relating to school practices
- Knowledge of state laws relating to fiscal controls and budgetary guidelines
- Skilled in process improvement strategies
- Ability to direct and evaluate the work of others
- Ability to maintain professional and emotional control under stress
- Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor
- Ability to learn and use specialized tools, equipment or software related to business needs
- Ability to direct and evaluate the work of others
- Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
- Ability to communicate effectively
- Ability to reason, make judgments, and maintain effective working relationships
- Ability to employ positive communication skills in all settings/mediums
- Ability to problem-solve utilizing sound judgment
- Ability to maintain confidentiality regarding school system business
- Ability to develop related charts, graphs, reports, and records pertaining to school planning and strategy
- Ability to take initiative, work independently, and exercise sound judgement
- Ability to conceptualize, initiate, monitor, and evaluate new and/or current programs
- Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment
Education and Experience
- Bachelor's degree in a related field required
- At least five (5) years of previous experience in property management required
- Certified Property Manager (CPM), IFMA Certified Facilities Manager (CFM), or BOMA Facilities Management Administrator (FMA) certification preferred
- Equivalent combination of experience and education
Special Requirements
- Possess and maintain a valid driver's license or ability to provide own transportation
- Travel to school district buildings and professional meetings