Location: Cleveland, Oh (W 130th and 480)
Pring Roofing is a leading company in the roofing industry, specializing in providing high-quality roofing solutions to our clients. With a commitment to excellence and customer satisfaction, we take pride in our reputation for delivering exceptional service and superior craftsmanship. As we continue to expand our operations, we are seeking a dedicated and experienced Part-Time Office Assistant to join our team.
As the Part-Time Office Assistant at Pring Roofing, you will play a vital role in providing administrative support to ensure the smooth operation of our office. This position requires someone with a strong attention to detail and proficiency in QuickBooks Online. The ideal candidate will be a self-starter with a proactive approach to problem-solving and a strong ability to foresee and address potential issues efficiently.
Responsibilities:
1. Administrative Support:
- Assist in managing day-to-day office tasks, including answering phone calls, handling correspondence, and scheduling appointments.
- Maintain organized records and files, both physical and digital.
- Assist in maintaining office supplies inventory and ordering supplies as needed.
2. Financial Assistance:
- Support financial tasks using QuickBooks Online, including data entry, invoice processing, and basic bookkeeping.
- Run payroll for employees, ensuring accuracy and timeliness of payments.
- Process invoices from vendors and subcontractors, verifying accuracy and making payments in a timely manner.
- Assist in collecting payments from clients, maintaining accurate records of transactions.
3. Communication Liaison:
- Serve as a point of contact between office staff and roofing crews to facilitate effective communication and project coordination.
- Assist in maintaining communication channels between various stakeholders, including clients and suppliers.
4. Permitting and Contractor Registrations:
- Coordinate the submission of contractor registrations as required by regulatory agencies.
- Assist in the process of pulling permits for roofing projects, ensuring compliance with local building codes and regulations.
5. Scheduling:
- Coordinate the scheduling of in-house roofing crews for various projects, ensuring optimal utilization of resources.
- Facilitate scheduling of subcontractors for specialized tasks as needed.
- Arrange schedules for material deliveries to project sites, ensuring timely arrival of necessary supplies.
- Coordinate dumpster deliveries and pickups in alignment with project timelines and requirements.
6. Problem-Solving and Solution Implementation:
- Proactively identify potential challenges and assist in developing solutions to mitigate risks.
- Implement process improvements to enhance efficiency and productivity.
- Collaborate with team members to address issues and find innovative solutions.
7. Team Collaboration:
- Work collaboratively with other team members to achieve organizational goals and objectives.
- Foster a positive and supportive work environment through effective communication and teamwork.
- Provide assistance and support to colleagues as needed.
Qualifications:
- Previous experience in an administrative support role, preferably in a related industry such as construction or roofing.
- Proficiency in QuickBooks Online and Microsoft Office Suite.
- Strong organizational skills with excellent attention to detail.
- Effective communication and interpersonal skills.
- Ability to work independently and manage time effectively.
- Knowledge of basic accounting principles is a plus.
- Proactive mindset with a strong ability to anticipate and address potential issues.
- High level of integrity and professionalism.
Benefits:
- Competitive hourly wage commensurate with experience.
- Paid weekly.
- Flexible schedule with opportunities for growth.
- Positive and supportive work environment.
- Opportunity to advance your career as the company grows.
If you are a motivated individual with experience in administrative support and a willingness to learn, we invite you to apply for this exciting opportunity. Join us at Pring Roofing and contribute to our continued success as we strive for excellence in everything we do. To apply, please submit your resume and a cover letter outlining your qualifications and relevant experience.
Job Type: Part-time
Pay: $18.00 - $22.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- 4 hour shift
- Monday to Friday
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Cleveland, OH 44135 (Required)
Work Location: Hybrid remote in Cleveland, OH 44135