We are looking for an energetic, results driven, and experienced Administrative Assistant to join our team. Whitebox Real Estate is a rapidly growing company with aggressive expansion goals. We need help in supporting those efforts and for the right person to grow with us.
LOCATION(S):
Houston, TX - Onsite
JOB TITLE:
Administrative Assistant
EXPERIENCE:
Minimum of 2 years as an administrative/executive assistant in a professional office environment, preferred.
COMPANY ALIGNMENT AND MOTIVE:
Whitebox Real Estate is here to service the real estate needs of rapidly-scaling, forward-thinking companies that cannot be met by a stagnate commercial real estate industry still running the same playbook if has for fifty years. We are here because this is the time for a new vision, a new type of commercial real estate agency and with this, a new type of agent.
COMPANY DIFFERENTIATOR:
As a boutique, entrepreneurial, broker’s brokerage with a global reach, we are a dynamic and unique company that does things differently to WIN.
DUTIES AND RESPONSIBILITIES:
- Maintain filing systems, both electronic and physical
- Greet visitors
- Prepare conference rooms for meetings
- Open the office by filling needed supplies for the day
- Perform general maintenance of office equipment
- Upkeep the general office appearance
- Schedule and coordinate staff meetings
- Prepare marketing collateral for presentations and mailings
- Collate and distribute mail
- Assist in the design and posting of social media efforts
- Conduct research and collect data
- Conduct outbound phone calls and other forms of communication
- Answer inbound phone calls and emails
- Schedule appointments and maintain calendars
- Promote the company’s reputation and opportunities
- Act as a point of contact and build influential relationships
- Enter, update, and maintain information in the company’s operational systems
- Be a Team Player
SUPERVISORY RESPONSIBILITIES:
N/A
QUALIFICATIONS and SKILLS:
- Must be a self-starter and be able to perform each duty successfully
- Clear and friendly communication
- Task prioritization and multi-tasking
- Microsoft Office (intermediate level)
- Proactive mindset
- Coachable
- Strong work ethic and sense of duty
REASONING ABILITY:
Intermediate analytical and quantitative skills – ability to comprehend, analyze, interpret documents, and situational problem solving
FINANCIAL KNOWLEDGE:
Basic financial analysis – ability to calculate percentages and discounts
EDUCATION:
Bachelor’s Degree (BA/BS) from an accredited college or university is preferred
LICENSE:
Texas Real Estate License required
LANGUAGE:
English
TYPICAL OFFICE HOURS:
Monday – Friday, 8:00am – 5:00pm
Job Type: Full-time
Pay: $40,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Administrative: 2 years (Preferred)
License/Certification:
- Real Estate License (Required)
Ability to Relocate:
- Houston, TX 77057: Relocate before starting work (Required)
Work Location: In person