Overview:
POSITION SUMMARY:
The incumbent in this position is responsible for performing general purchasing coordinator functions including but not limited to the following: maintaining, filing and processing data into the system database, follows up on procured goods and services including inventoried items, direct receiving items and/or special project purchases.
Responsibilities:
ESSENTIAL FUNCTIONS:
(These functions are intended as a general illustration of the work performed in this job classification and are not all inclusive for this position)
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Data entry and buyer support.
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Spreadsheet creation and maintenance.
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Rebate tracking, file maintenance, and other record keeping functions.
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Interfaces at all levels with vendors.
- Interfaces internally with team members and co-workers to determine exactness of materials/services.
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Maintains current knowledge of purchasing policies and procedures, quotations, different types of purchase orders, vendor confidentiality, etc.
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Purchase merchandise and commodities.
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Coordinate activities involved in procuring goods and service information such as price availability and delivery schedule.
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Recommend method of procurement such as make buy lease or rent.
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Prepares purchase orders and request for quotations.
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Establish and initiates strong interdepartmental relationships.
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Reviews department requisitions, bids out requisitions where appropriate, determines types of procurement and vendor to be utilized.
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Reviews inventory (such as office supplies, retail, and certain food items) and places orders in order to maintain par levels of inventory which best meets the users’ requirements.
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Must be able to communicate organizational policies, procedures, and philosophies to associates to create a strong working relationship.
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Must establish strong professional working relationships with suppliers.
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Adheres to all Illinois Gaming Board Regulations and Departmental Standard Operating Procedures.
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Perform other duties and responsibilities as assigned.
NON-ESSENTIAL JOB FUNCTIONS
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Attend seminars when needed.
Qualifications:
EDUCATION AND /OR EXPERIENCE REQUIREMENTS:
(Related education and experience may be interchangeable on a year for year basis)
High school diploma or GED required. Minimum one (1) of invoicing and/or purchasing experience preferred or an equivalent combination of experience and/or education.
ADDITIONAL REQUIREMENTS: (Licenses, Certifications, Testing, etc.):
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Must obtain and maintain all licenses / certifications per Federal, State, and Illinois Gaming Commission.
- Must successfully pass background check.
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Must successfully pass drug screening.
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Must be twenty-one (21) years of age.
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Prior experience in the Gaming industry strongly preferred.
Additional Details:
KNOWLEDGE OF:
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Procedures, methods, and equipment including computers and applicable software applications such as word processing, email, spreadsheets, and databases to include excellent working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
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Interviewing and identifying potential new vendors and suppliers in order to secure more cost-effective sources of products and services.
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The Accounts Payable department to address differences between order pricing and receiving quantities.
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Effective communication and negotiation skills.
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Personal and mini-frame computer skills.
ABILITY TO:
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Be flexible to work varying shifts and time schedules as needed.
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This position spends time on the casino floor and is subject to varying levels of crowds and noise, and the severity of which depends on guest volume.
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Obtain and maintain all appropriate licenses/certifications per Federal, State, and Gaming regulations.
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Use a computer keyboard and IP computer system.
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Communicate effectively with vendors and all levels of team members.
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Review and comprehend requisitions, purchase orders, reports, and other necessary documentation.
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Perform data entry for extended periods of time.
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Work with minimal supervision.
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Effectively manage multiple priorities in a fast-paced environment and consistently meet deadlines.
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Physical dexterity including but not limited to lifting/carrying up to 50 lbs., standing, bending, stooping and stair climbing.