20 Best Office Coordinator jobs in New York, NY (Hiring Now!)

Business Office Coordinator (Flatbush YMCA)
Flatbush YMCA —Brooklyn, NY
Data entry into CONNECT:HR is timely and accurate. Timely entry of Workers Comp claims in the absence of supervisor. Help create and submit HelpDesk tickets.
$19 - $23 an hour
Bookkeeper/Office Manager
Confidential, Inc. —Brooklyn, NY
The construction bookkeeper responsibilities include but are not limited to: accounts payable, accounts receivable; prior knowledge of AIA requisitions for…
$40,000 - $60,000 a year
Quick Apply
Office Manager - Beachwaver Brooklyn
The Beachwaver Co. —Brooklyn, NY
Receiving and reception for the office includes answering telephone calls and emails from customers and clients and directing them to relevant staff.
$27.00 - $28.85 an hour
Quick Apply
Law Office Manager for Personal Injury Department
Law Offices of Spar & Bernstein, P.C. —New York, NY
Applicant must have 10 years’ experience in the Personal Injury field and be able to work under minimal supervision along with 5 years of management experience…
$93,256 - $103,914 a year
Quick Apply
Office Administrator
CAFE ITALIA —Bronx, NY
Maintain a professional office environment, including front desk duties. Previous experience in front desk duties is a plus. Pay: $25.00 - $35.00 per hour.
$25 - $35 an hour
Quick Apply
Front Office Supervisor
Sojo Spa Club —Edgewater, NJ
Ensure that incoming and outgoing telephone calls are handled promptly and courteously. We all share responsibility and accountability to the service contract…
Estimated: $32.8K - $41.6K a year
Quick Apply
4d
Office manager
Vitability Health —Brooklyn, NY
Foster company growth through strategic planning and execution. If you're a proactive, organized, and creative individual looking to make a positive impact, we…
$60,000 - $90,000 a year
Quick Apply
6h
Full Charge Bookkeeper and Office Manager
SAFEZONE24 —Brooklyn, NY
Maintain project progress on CRM. Office management: 1 year (Required). SafeZon24 is seeking a detail-oriented and experienced professional who can efficiently…
$27 an hour
Quick Apply
Office Administrator
2100 Linwood Avenue Owners, Inc —Fort Lee, NJ
Candidate must have good writing and communication skills and be able to answer phones and direct calls, type and file.
$48,000 a year
Quick Apply
Office Manager General Affairs - Japanese Bilingual -
Pasona N A, Inc. —New York, NY
Corresponding with the Japan office. Global visible and influential contemporary artist's production studio looks for an Office Manager General Affairs -…
$60,000 a year
Quick Apply
OFFICE MANAGER
Porsche of Brooklyn —Brooklyn, NY
Reads/examines incoming material for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate file system.
$65,000 - $90,000 a year
Quick Apply
16h
Court-Based Office Administrator
The Legal Aid Society —New York, NY
Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of…
$71,536 a year
10d
Office Manager/Executive Assistance
Arizent —New York, NY
Bachelor’s degree in Business Administration, Facilities Management, or related field preferred. They will collaborate cross-functionally to design experiences…
$80,000 - $100,000 a year
Quick Apply
1d
Office/Client Services Coordinator
Jackson Lewis —New York, NY
Serve as backup for the receptionist in answering incoming calls, gathering accurate information and directing callers accordingly.
$24.60 - $36.80 an hour
Main Office Coordinator
Manhattan Charter Schools —New York, NY
Provide general support to teachers, staff, and administrators as needed, including photocopying, filing, data entry, and other clerical tasks.
$46,427.87 - $55,913.13 a year
Quick Apply
Office Manager
SYNERGY HomeCare of Manhattan —New York, NY
Maintain corporate policies/procedures and compliance with local, state and federal regulatory requirements. Effectively and efficiently/timely utilize tools of…
$80,000 - $110,000 a year
Quick Apply
9d
Office Manager / Coordinator
Skylight Mechanical Corp —Long Island City, NY
The successful candidate should have experience of working with databases or other software systems and possess knowledge of best practices for data entry as…
$25 - $35 an hour
Quick Apply
Office Manager
New Land Capital —New York, NY
Provide general support to visitors. Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).
From $85,000 a year
Quick Apply
10d
Office Coordinator
Excel Sports Management —New York, NY
Provide the highest level of service to all visitors, employees, candidates, and vendors, and ensure their arrival and access is welcoming and seamless.
$42,000 - $46,000 a year
4d
Borough Administrator (Queens Office)
The Legal Aid Society —Kew Gardens, NY
Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of…
$89,749 a year
10d

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Business Office Coordinator (Flatbush YMCA)

Flatbush YMCA - Brooklyn, NY

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Job Details

Full-time $19 - $23 an hour

Benefits

Health insurance
Paid time off
Retirement plan

Qualifications

Microsoft Powerpoint
Customer service
Administrative experience
Bachelor's degree
Human resources
HRIS
Computer skills
Bookkeeping
2 years
Communication skills

Full Job Description

Salary: $19.00 - $23.00 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The Flatbush YMCA is seeking a Business Office Coordinator who will provide daily Human Resources, Payroll, and some areas of Financial Business, IT, and Risk Management support for the Flatbush YMCA. The Business Office Coordinator, under the supervision of the Business Manager, will provide administrative support to the executive office and other departments within the branch.

Key Responsibilities:
HUMAN RESOURCES RESPONSIBILITIES

Responsible for the processing of employment and volunteer documents in a timely manner – includes, but not limited to:

Entry of employee and/or volunteer screening into applicable system(s).
Assists with Youth & Family screening and agency processing.
Assists with conducting new hire orientations/paperwork review with new or rehired staff (i.e., Benefits PowerPoint, paperwork, etc.).
Generates and maintains supply of New Hire Packets, Status Change forms, etc.
Data entry into CONNECT:HR is timely and accurate.
Assists with the maintenance and accuracy filing of all employee and volunteer files.

Will assist supervisor to ensure appropriate staff/agencies are notified within the required timeframe regarding the following but not limited to:

Assisting with leave requests including FMLA, disability, paid family leave, personal leave, etc.
Help coordinate medical plan changes, providing staff with benefit summaries and information.
Provides overview of health insurance, retirement, direct deposit, etc.
Provide vacation, sick and personal benefits upon request.
Assist with employment verification requests.
Timely response to unemployment claims in the absence of supervisor.
Timely entry of Workers Comp claims in the absence of supervisor.

Assist with tracking training completions for all branch staff to ensure compliance including but not limited to Praesidium Academy, Preventing Sexual Harassment, time-clock use, etc.

FINANCIAL RESPONSIBILITIES

Assist in preparing branches daily deposits, bank and credit card reconciliation and reporting. Resolve and track chargebacks.
Assist in processing of accounts payable vouchers, invoices, reconciling with Accounts Payable system and updating AP & PO tracking reports. Run open PO and IOH reports to notify branch staff.
Assist in handling petty cash flow, audit receipts and prepare account payable reimbursement voucher.
Assist in collecting of purchasing card documents and submitting to AO.
Assist in distribution of financial report to all branch department heads.
Maintain and update business office records for branch, including vendor files and business office archives in accordance with the File Retention guidelines.
Assist in government contract record keeping and reporting to the agency in a timely manner.

OTHER RESPONSIBILITIES

Provide administrative assistance to the executive office and act as back-up for department Administrative Assistants (i.e., assisting department heads, distributing mail, etc.) when needed.
Assist branches with maintaining all office equipment and computers; order and manage equipment supplies. Help create and submit HelpDesk tickets.
Order and manage inventory of branches office supplies.

Desired Skills & Experience:

Bachelor’s degree or equivalent work experience.
Minimum of one (1) to two (2) years of experience in Bookkeeping and/or administrative assistance. Knowledge of Human Resources preferred.
Strong computer skills. Knowledge of HRIS a plus.
Detail-oriented and ability to manage multiple projects simultaneously.
Must be able to handle high volume of work.
Excellent customer service and communication skills.

Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Work Location: In person

Apply Now

Office Coordinator jobs in New York, NY

Business Office Coordinator (Flatbush YMCA)

Bookkeeper/Office Manager

Office Manager - Beachwaver Brooklyn

Law Office Manager for Personal Injury Department

Office Administrator

Front Office Supervisor

Office manager

Full Charge Bookkeeper and Office Manager

Office Administrator

Office Manager General Affairs - Japanese Bilingual -

OFFICE MANAGER

Court-Based Office Administrator

Office Manager/Executive Assistance

Office/Client Services Coordinator

Main Office Coordinator

Office Manager

Office Manager / Coordinator

Office Manager

Office Coordinator

Borough Administrator (Queens Office)

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