20 Best office assistant jobs in Los Angeles, CA (Hiring Now!)

Program Assistant- Santa Ana Office or Compton Office
Coalition for Humane Immigrant Rights of Los Angeles —Compton, CA
CHIRLA is a California leader with national impact made of diverse immigrant families and individuals who act as agents of social change to achieve a world with…
$28 an hour
Quick Apply
Chiropractic Assistant/Receptionist
Geo Chiropractic Clinic —San Marino, CA
Answer phone calls and schedule appointments. Cleaning treatment rooms and office waiting room. Greet and check-in patients, ensuring a positive and welcoming…
$17.31 - $18.17 an hour
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Construction Administrative Assistant
Axiom Group —Los Angeles, CA
Must possess valid driver license, reliable means of transportation, a clean driving record. Tags: certified payroll, LCP tracker, DAS forms, data entry,…
$20 - $25 an hour
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Assistant MedSpa Manager/Front Office Admin/Patient Care Coordinator
KAO Institute —Santa Monica, CA
Handle a high volume of inbound calls, texts, emails, and faxes promptly and professionally. Assist management in developing and coordinating social events to…
$25 - $30 an hour
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Office Assistant
M Plastics, Inc. —Los Angeles, CA
Provide Customer Support by answering phone calls, directing calls accordingly, assisting with order inquiries, and updating customers on order status.
$24 an hour
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Administrative Assistant/Receptionist
MEDKIFF & COMPANY, INC. —Los Angeles, CA
\*\* Provide excellent phone coverage for all incoming phone calls and transferring to the. A small accounting firm* is seeking 1 permanent full-time…
$20 - $22 an hour
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Administrative Assistant
Legal Corner Law Office —Glendale, CA
Handle incoming calls, emails, and correspondence with professionalism and efficiency. Assist with document preparation, data entry, and report generation as…
From $20 an hour
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Office Assistant
Law Office of Noemi G Ramirez —Los Angeles, CA
Provide general administrative support such as answering phone calls, responding to emails, and scheduling appointments. Proficient in written/spoken Spanish.
$20 - $25 an hour
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12d
Workers' Compensation Secretary and Secretary Assistant
Hinden & Breslavsky —Los Angeles, CA
Secretary MUST HAVE Workers' Compensation experience. Bilingual Spanish/English is required for both positions.
$20 - $27 an hour
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Front Desk Receptionist/Office Assistant/Scheduler
KAO Aesthetics & Plastic Surgery —Santa Monica, CA
Professionally managing a heavy volume of inbound calls and correspondence, including text messages, e-mails and fax in a timely manner.
$20 - $30 an hour
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Law Office Assistant
Kleeman * Kremen Family Law Attorneys —Beverly Hills, CA
Organize all out going and incoming mail into the office. Keep filing and indexes up to date; assist with organizing, copying and scanning any documents.
$20 - $25 an hour
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12d
Administrative Assistant/Sales
CPB Trading Inc —Vernon, CA
Must have warehouse experience: typing up invoices, processing orders, filling out bill of ladings, contacting trucking companies to schedule pickup.
$16 an hour
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Executive Assistant/Office Manager (QuickBooks Is a Must)
Khalifeh & Associates —Los Angeles, CA
Khalifeh & Associates, Inc. is a full-service mechanical, electrical, plumbing, commissioning, and energy engineering firm with a reputation for providing high…
$55,000 - $85,000 a year
Quick Apply
Program Administrative Assistant (PAA)
Social Vocational Services —Monterey Park, CA
Answer phones and take messages. Coordinate duties of additional clerical support staff if available. Criminal Record Clearance*: If working in a licensed…
$17 an hour
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Administrative Assistant/Maintenance Coordinator
LRS Realty & Management, Inc. —San Fernando Valley, CA
Effectively communicate with owners, residents, vendors, in-house staff and field technicians on a daily basis. _*Skilled*_ time management and multi-tasking.
$20 - $26 an hour
Quick Apply
Administrative Assistant
TOWER UROLOGY —Los Angeles, CA
The candidate must have experience with medical terminology and experience in medical field. Responsibilities include checking-in patients and light filing.
$19 - $22 an hour
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Office Manager/Administrative Assistant
Cuddy Investments —Gardena, CA
Answer incoming phone calls, relay messages to appropriate departments. Excellent customer service and telephone skills. Keystroke a minimum of 50 wpm.
$20.00 - $23.49 an hour
Quick Apply
Administrative Assistant-TOR
Confidential —Torrance, CA
Ability to communicate clearly & efficiently with a high volume of calls and walk in clients. Ability to maintain positive attitude and handle difficult…
$19 an hour
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6d
Administrative Assistant-ETO
Confidential —Los Angeles, CA
Ability to communicate clearly & efficiently with a high volume of calls and walk in clients. Ability to maintain positive attitude and handle difficult…
$18 - $19 an hour
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10d
Administrative Assistant
Michelson Laboratories, Inc. —Commerce, CA
The Administrative Assistant will organize paperwork according to an efficient filing system and operating a multi-line telephone system to answer and route a…
From $18 an hour
Quick Apply

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Program Assistant- Santa Ana Office or Compton Office

Coalition for Humane Immigrant Rights of Los Angeles Compton, CA

Quick Apply

Job Details

Full-time $28 an hour

Qualifications

Microsoft Powerpoint
Immigration law
Microsoft Excel
Accounts payable
Microsoft Office
Databases
Project management
Records management
Bachelor's degree
Legal drafting
Contracts
Legal case management
Appointment scheduling
1 year
Communication skills

Full Job Description

JOB POSTING – Program Assistant

The Coalition for Humane Immigrant Rights (CHIRLA) is a nonprofit organization founded in 1986. CHIRLA is a California leader with national impact made of diverse immigrant families and individuals who act as agents of social change to achieve a world with freedom of mobility, full human rights, and true participatory democracy. CHIRLA organizes and serves individuals, institutions, and coalitions to build power, transform public opinions, and change policies to achieve full human, civil and labor rights. Guided by power, love, and vision of our community, CHIRLA embraces and drives progressive social change.

POSITION DESCRIPTION:

The candidate will work within a multi-person team under the Program and Subcontract Administration (PSA) and provide direct support to the Director of Programs and Subcontract Administration and other supervising staff. The candidate will complete program tracking tasks associated with a variety of contracts, subcontractor agreements, and memorandums of understanding (MOU) for many partner subcontractors. The candidate will receive some training to complete the duties of the job, therefore the candidate must possess curiosity to learn and develop processes. We are seeking a proactive problem solver who is willing to address continuously evolving and complex departmental needs and support our director and supervising staff.

PRIMARY DUTIES AND RESPONSIBILITES:

Provide confidential administrative support to program staff
Provides follow-up, under director, with internal departments, such as human resources, finance, data, policy, and others, to ensure compliance with agreements, requests for information from subcontractors, and other related issues.
Provides updates to other CHIRLA departments to answer related routine questions and concerns about subcontracts and programs.
Tracks and provides updates to our director and supervising staff regarding subcontractors’ payments, invoices, expense reports, and billing to ensure timely compliance; coordinates with the financial department to ensure timely payments to subcontractors.
Tracks and provides updates to our director and supervising staff regarding subcontractors’ reporting obligations and deadlines; coordinates with the data department to ensure timely compliance by subcontractors.
Prepare a wide variety of contract documents under attorney supervision such as memos, summaries, checklists, meeting agendas, and program timelines; operates personal computer to compose, edit, revise, tabulate, and print letters, progress reports, and other documents for PSA and other supervising staff’s review.
Collaborates with internal departments, such as finance and data, to frequently track invoices, expense reports, payment, and progress reports, for a variety of deadlines.
Compiles, reviews, and organizes reports, invoices and contracts and other information for internal and external audits, and meetings, as appropriate.
Assist in drafting and performing initial review of contracts entered by the CHIRLA, under guidance and supervision of attorneys and/or program and development team.
Establishes, maintains, processes, and/or oversees files, correspondence, databases, records, certificates, and/or other documents for internal and external partners
Schedules, coordinates, and facilitates many meetings and conferences, arranging travel, lodging, facilities, and reimbursements as appropriate; provides or coordinates direct administrative support services to department.
Help and liaison with outside partners and other administrative agencies in the resolution of day-to-day issues as appropriate.
May lead, guide, and train staff and/or interns performing related work.
Maintain professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest developments in immigration and compliance law and in other related areas.
Maintains tracking systems and frequent updates to calendar schedules for project progress and timely contractual compliance.
Perform miscellaneous job-related duties as assigned.
Provide administrative assistance and support to the Director, other related supervisors, and professionals in the fulfillment of their responsibilities with the programs and subcontract administration.

Required:

Must have experience in a high paced environment/office with many deadlines and short turnaround time requests.
Ability to grasp and interpret legal documents.
Systematic knowledge of databases and tracking systems.
Superb organizational skills and detail oriented.
Ability to plan and prioritize work activities, meet deadlines and follow-up on assignments with a minimum direction.
Able to work independently, as well as a member of a team.
Must have strong written and verbal communication skills.
Excellent problem-solving and follow-through skills.
Self-motivated – proven ability to work independently and open to be innovative and creative.
Proficient with Word, Excel, Power Point and other Microsoft Suite or other software utilized by CHIRLA.

Preferred:

Bachelor’s degree in a field with related skills
Project management experience a plus

Desired Traits or Characteristic:

Ability to maintain positive working relationships with staff, members, and allies.
Ability to work effectively under pressure with last minute deadlines and able to manage multiple projects at once, which may be at different stages of design and execution.
Highly self-motivated, creative, takes initiative, ability to learn quickly, flexible, and able to work as part of an interdisciplinary team of advocates.
Dedication and ability to work flexible hours.
Strong commitment to CHIRLA’s mission of empowering low-income community groups and immigrants.
Strong interpersonal skills, including the ability to successfully relate to community residents.
Experience collaborating with community organizations in local geographic area.

JOB TITLE: Program Assistant

Salary & Benefits: $28.00/hr.

FLSA Classification: Non-Exempt/Hourly, part-time, temporary Classification: CHIRLA recognizes a staff bargaining unit affiliated with AFSCME District Council 36.

This position is included in CHIRLA’s bargaining unit and covered under the terms of the collective bargaining agreement.

REPORTS TO: Programs Manager, Sylvia Ortiz

CLOSING DATE OF THIS POSITION: Position will remain open until filled.

LOCATION: Compton Branch Office or Santa Ana Office

CHIRLA is an equal opportunity employer and makes employment decisions on the basis of merit and administers all terms and conditions of employment, including recruitment, appointment, promotion, compensation, benefits, transfers, training and educational opportunities without regard to pregnancy, childbirth or related medical conditions, genetic information as defined by the Genetic Information Nondiscrimination Act, race, religion or religious creed, color, gender, gender identity or expression, national origin or ancestry, physical or mental disability, medical condition, marital status, registered domestic partner status, age (40 or older), sexual orientation, HIV/AIDS status, pregnancy or pregnancy-related disability, military or veteran status or any other basis protected by federal, state or local law or ordinance or regulation. All such discrimination is unlawful. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. All such discrimination is unlawful.

To apply, send resume and cover letter to: jobs@chirla.org

Subject Line should read: Program Assistant

Job Type: Full-time

Pay: $28.00 per hour

Schedule:

Day shift
Monday to Friday

Education:

Bachelor's (Required)

Experience:

Appointment scheduling: 2 years (Required)
Legal drafting: 2 years (Required)
Records management: 2 years (Required)
Accounts payable: 2 years (Required)
Nonprofit: 2 years (Required)
Legal case management: 1 year (Required)

Ability to Relocate:

Compton, CA 90221: Relocate before starting work (Required)

Work Location: In person

Quick Apply

office assistant jobs in Los Angeles, CA

Program Assistant- Santa Ana Office or Compton Office

Chiropractic Assistant/Receptionist

Construction Administrative Assistant

Assistant MedSpa Manager/Front Office Admin/Patient Care Coordinator

Office Assistant

Administrative Assistant/Receptionist

Administrative Assistant

Office Assistant

Workers' Compensation Secretary and Secretary Assistant

Front Desk Receptionist/Office Assistant/Scheduler

Law Office Assistant

Administrative Assistant/Sales

Executive Assistant/Office Manager (QuickBooks Is a Must)

Program Administrative Assistant (PAA)

Administrative Assistant/Maintenance Coordinator

Administrative Assistant

Office Manager/Administrative Assistant

Administrative Assistant-TOR

Administrative Assistant-ETO

Administrative Assistant

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