The accounts payable specialist is accountable for processing all PO and GL invoices, reconciling monthly vendor statements, processing all credit card receipts and reconciling credit card statements, investigating variances, and ensuring that payment is issued in a timely manner.
Responsibilities include but are not limited to:
· Collect and process all purchase order invoices via three-way processing with packing slip reconciliation.
· Monitor and maintain AP@ e-mail inbox.
· Process employee reimbursements
· Process and maintain all City Business Licenses
· Process all reimbursement invoices & payments.
· New vendor setup + maintain Vendor files & documents.
· 1099 Vendor setup and assist Controller with year-end processing.
· Sales & use tax rate setup and maintenance in software, assist with quarterly returns.
· Credit card receipt processing + monthly statement reconciliation
· Prepare weekly check runs for Controller, make credit card & electronic payments. Ensure all discounts are received, mail checks.
· Maintain friendly and professional relationships with all Vendors, address issues and questions as needed.
· Monitor Vendor Compliance and request current docs as needed: Insurance, W9, Contractor’s License, etc.
· Assist with tracking & collecting Vendor releases as needed.
Technical Skills:
· Knowledge is required to perform basic math, including calculation using fractions, percent's, and /or ratios; read a variety of manuals, write documents following prescribed formats, and /or present information to others; and understand complex, multi-step written and oral instructions.
· Specific knowledge required to satisfactorily perform the functions of the job includes generally accepted accounting and bookkeeping practices and integrated computerized systems dealing with accounting and/or bookkeeping, purchasing, and receiving activities and processes.
· Ability to apply principles of logical thinking to a wide range of intellectual and practical problems.
· Ability to deal with a variety of abstract and concrete variables.
· Ability to manage a variety of activities simultaneously.
· Ability to communicate and give answers in a clear and previse style.
· Ability to compose stand letters with proper format, grammar, punctuation, and spelling.
Qualifications:
· Shall possess a minimum of 2+ years of direct experience in Accounts Payable, preferably as the lead in a busy construction company.
· High School Diploma or GED required, bachelor’s degree in accounting, finance or economics is a plus.
· Proficient in Microsoft Word, Excel, Outlook (required)
· Proficient in Computer/Software (VISTA) and (Viewpoint) (preferred)
· Must successfully complete an employment background check including a drug screening.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Retirement plan
- Vision insurance
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Accounts payable: 2 years (Required)
Ability to Commute:
- Redlands, CA 92373 (Required)
Work Location: In person