HealthForce is a medical staffing agency that focuses on placing contract healthcare professionals across the state of Virginia. We are currently working with the local health authority in Richmond to provide a full time Administrative Coordinator.
General Definition of Work
Performs intermediate skilled administrative support work providing a high level of administrative support to a division, planning, monitoring and coordinating various programs, activities and staff, maintaining records and files, preparing reports, maintaining accurate and timely data entry of client information into the electronic system, and related work as apparent or assigned. Work is performed under the limited supervision of the assigned supervisor.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Functions
- Answers telephone; provides administrative support to an assigned division within the Authority.
- Ensures accuracy and validity of information to comply with statutory obligations.
- Maintains information management system.
- Collects and compiles statistical data to prepare monthly reports.
- Updates clients’ files, database records and various tracking documents as needed.
- Prepares timesheets for assigned personnel; collects leave documentation; forwards electronic timesheets to appropriate personnel.
- Maintains an inventory of office supplies; orders supplies as needed.
- Prepares and submits reports for management as required ensuring compliance of all State and Federal regulations.
- Creates and compiles expenditure spreadsheets from invoices; verifies accuracy of invoices; reviews and submits reimbursement and refund requests.
- Prepares monthly meeting minutes of staff meetings and other meetings as required.
- Ensures appropriate forms are used by staff; maintains all manuals held by staff and supervisory levels; prepares and updates forms; maintains original packets for intake, assessment and annual reviews.
- Prepares and verifies biweekly payroll forms for Manager’s submission to Finance.
- Creates marketing items for client referral as needed including greeting cards, presentation board for events, etc.
- Maintains staff contact list including staff listings, email address book and website.
- Collects employees and consumers suggestions; generates monthly reports for Directors.
- Provides training for other administrative staff on various software packages; troubleshoots hardware, software and office equipment issues within assigned division.
- Organizes, reconciles and distributes multiple daily schedules; schedules and reschedules appointments for clients as required.
- Files and scans various documents.
- Performs special projects as assigned.
Knowledge, Skills and Abilities
Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of the services provided by service agencies; thorough knowledge of the demographics of the service area; thorough knowledge of and ability to operate personal computers, associated software, hardware and peripherals; ability to read and understand moderately detailed policies, procedures and job related materials; ability to maintain detailed records; ability to solve problems within scope of responsibility; ability to establish effective working relationships with associates, agencies, medical personnel, law enforcement, vendors, clients and the general public.
Education and Experience
Associate’s degree with coursework in business administration, or related field and considerable experience in program and administrative support, customer service, office assistance, bookkeeping, business management, or equivalent combination of education and experience.
Physical Requirements
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, reaching with hands and arms and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
Special Requirements
- Valid driver’s license in the Commonwealth of Virginia.
If you are interested in the position, please apply through Indeed. Those who meet the minimum requirements will be contacted. Thank you!
Job Type: Full-time
Pay: $21.34 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
License/Certification:
- Driver's License (Required)
Ability to Relocate:
- Richmond, VA: Relocate before starting work (Required)
Work Location: In person