At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Polsinelli PC immediately seeks a candidate to fill a full-time position as a Hospitality Coordinator in the Chicago office.
CORE RESPONSIBILITIES
- Coordinate, schedule, and plan usage of Muli-Purpose Room/meeting rooms for internal and external clients.
- Collaborate and partner with the Office Administrator and Office Marketing Coordinator the planning, set up, and execution of office events, including vendor and catering communication, AV set-up, and all other tasks required of the event.
- Coordinate logistics for internal/External meetings and events including food/beverage orders, set up, A/V etc., including department/practice group meetings.
- Consults with meeting contact (internal and external) to clarify event requests. Provides advice regarding catering, room set-up options and logistics. Prepares facilities to best meet the particular need of each client including any special or creative needs for the event.
- Review Meeting Room Manager and/or other technology every 30 minutes (at a minimum) to ensure conference rooms are set up appropriately.
- Handle beverage service for clients, guests, and department meetings, including set-up, regular refreshing of hospitality items, and clean-up.
- Provide support to marketing for firm/marketing sponsored functions, including special after-hours events (i.e. set up, clean up, caterer coordination/access, etc.).
- Maintains professional demeanor and exhibits a friendly and helpful attitude with an emphasis on customer service to the clients, attorneys and staff of the office.
- Develops on-going relationships with caterers, event and meeting planners and other relevant vendors to ensure cost-effective delivery of high-level catering and meeting services.
- Coordinates and processes all invoices with respect to food and beverages for catering orders.
- Ensure all conference rooms, reception areas, kitchens, restrooms, and other common areas are consistently clean and organized.
- Maintain proper supplies in kitchens, galleys, coffee areas, conference rooms and lobbies where appropriate.
- Assist in coverage for backup receptionist duties.
- Adhere to Firm processes and policies as directed by the Office Administrator, supervisors, managers, and documented Standard Operating Procedures.
- All other duties, as assigned.
REQUIREMENTS:
- Candidate must be outgoing, courteous, professional, and dependable. Must also have excellent people and communication skills.
- The ability to change directions quickly as workflow needs change.
- Experience using Outlook and Word.
- 2 years of experience working in hospitality services. Law firm experience preferred.
Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.
The budgeted salary range for this position is $50,000 - $65,000.
Required
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2 year(s): Experience working in hospitality services; law firm experience preferred.
Preferred
Preferred
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Team Player: Works well as a member of a group
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Loyal: Shows firm and constant support to a cause
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Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
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Dedicated: Devoted to a task or purpose with loyalty or integrity
Preferred
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Self-Starter: Inspired to perform without outside help
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Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
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Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)