JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Summary of Job Description:
Deliver sourcing services in support of our client and their portfolio of properties managed by JLL Property Management. Act as single point of contact for all procurement-related activity and commitments including sourcing of goods, materials and services at competitive prices and make recommendations on which suppliers to select. Lead property teams through RFPs, negotiation and execution of contracts. Own and deliver on-account sourcing strategy development, execution and management. Lead portfolio-wide initiatives related to cost savings and diversity spend, strategizing with property teams to hit client-assigned targets, and deliver analyses and progress reports to stakeholders. Leverage JLL and client sourcing platforms to deliver best-in-class sourcing. Develop and maintain relationships with internal and external stakeholders.
Primary Responsibilities:
Develop sourcing strategies in support of overall client deliverables
Become the subject matter expert on the client’s procurement policies, spending and transaction policy, and each of the client’s contract types for various types of spend. Ensure compliance with all requirements.
Advise the team on the appropriate contract process to authorize spend in accordance with the client’s spending and transaction policy. Set the team’s expectations for deliverable deadlines in order to navigate the process from RFP to execution in a timely manner.
Develop and maintain SOPs on how to prepare and route contracts through the approvals process and the various contract systems all the way to execution. Advise the client on process updates to streamline contract processes.
Own the contract submissions to client systems and provide status updates to team stakeholders.
Advise project managers throughout the development of construction agreements. Review and compile the final contract documents to ensure zero defects in the client contract process after submission.
Competitively bid, negotiate and prepare all service contracts to assure high quality and cost-effective services.Act as primary contact for service contractors and vendors.Participate in group bid processes as appropriate. Ensure that all legal agreements have been fully executed according to client and JLL standards.
Build trusted relationships with suppliers.
Interface with client to (a) receive and understand direction on new or revised requirements and procedures and (b) to report on progress toward client-directed initiatives and targets.
Provide input on supplier relationship and performance programs with key suppliers, assist in vendor management.
Review and evaluate supplier contract details to develop improvement opportunities, identify alternative suppliers if the existing ones are unable to meet their obligations.
Be subject matter expert in support of JLL and client sourcing strategies, supplier relationships and program management.
Responsible for implementation, coordination and communication of regional and national sourcing programs.
Support and assist development of supplier diversity programs in accordance with clients and company requirements.
Summarize procurement efforts for monthly and quarterly business reviews with the client; to include RFP activities, savings pipeline, diversity spend and compliance.
Any and all other duties and tasks assigned.
Skills/Qualifications:
Bachelor’s degree.Preferably in administration, logistics, supply chain or related field.
Experience in commercial real estate a plus.
Strong negotiation skills.
Proven experience in sourcing processes, thorough understanding of sourcing methodologies.
Excellent interpersonal and relationship-building skills
Advanced oral and written communication skills.
Sound time-management and organizational skills.
Proficient knowledge of Microsoft Office Suite. Comfortable learning new programs and technology.
Physical Work Requirements and Work Conditions:
In compliance with the American’s with Disabilities Act (ADA), the Sourcing Specialist’s responsibilities are such that in order to perform the required work in a safe and satisfactory manner, the following minimum physical requirements apply: Regularly required to sit for long periods of time
Reading video display terminals, order forms and other written documents
Using and accessing stairwells during emergencies
Using keyboards for typing and computer input
Hearing, speaking and answering the office telephone system
Reasonable accommodations may be made to enable individuals with disability the ability to perform the essential functions.
JLL is an equal opportunity employer and committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity for all, without regard to race, color, religion, creed, age, sex, pregnancy, family responsibility (e.g. child care, elder care), national origin or ancestry, citizenship, marital status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The EEO is the Law poster is available here http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business. Equal employment opportunity will be extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, discipline, layoff, recall and termination.If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@jll.com or call: 866-580-7421
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.