Essential Duties:
- Responsible for reviewing, coding, entering, and processing payments for delivered goods and services.
- Review all invoices for appropriate documentation and approval prior to payment. Communicate with program leaders and/or Finance Director when there are concerns or discrepancies; assist with resolutions.
- Match invoices to packing slips and/or purchase orders to verify accuracy of products delivered and charges incurred.
- Match check stubs to invoices and prepare checks for distribution.
- Enter new vendors in the A/P system and respond to vendor inquiries.
- Review bank statements against invoices for accuracy of ACH debits. Post all monthly ACH Debits in the A/P system.
- Issue, track, and report Clients expenses such as Needs and Flex Funds for Substitute Care Program.
- Assist Director of Finance with annual audit and regulatory reporting requirements.
- Issue, track, and reconcile Petty Cash monthly, providing detail the Finance Director for review and approval. Prepare deposit for cash received and replenish Petty Cash as needed.
- Review and process weekly payments for Foster Parents, once approved by the Finance Director. This includes tracking and processing change of placement information for Foster Care payments.
- Process weekly staff reimbursements, for agency related and approved expenses.
- Process Company Mileage reimbursements weekly.
Other Duties:
- Purchase office supplies, printed material, etc. via purchase orders.
- Copy, scan, and email all deposit information to the Finance Director and A/R Specialist.
- Responsible for agency purchasing of supplies, as directed by the Finance Director. Receive shipments and distribute them to appropriate personnel and process returns when required.
- Process incoming and outgoing mail.
- Maintain office equipment (copiers, fax machines, postage machine), trouble-shoot, contact technical support and initiate service calls as needed.
- Perform general office duties such as filing, processing paperwork and regular correspondence.
Qualifications and Education Requirements:
- A Bachelor of Business Administration or Accounting is preferred. Three years’ related experience in a professional office setting, with a focus in finance will be considered.
- Prior experience working within a financial software program is a must. The ability to learn quickly and comfort with technology is imperative.
- General knowledge of accounting and understanding of general ledger accounts as they relate to invoices.
Special Position Requirements:
- Take an active role as a member of the Administration Department, participating in team meetings and workday events and activities.
- Detail orientated, with high attention to accuracy.
- Able to meet and work fluidly through strict deadlines.
Work/Physical Requirements:
- Six to eight hours daily of computer related work
- Sitting for extended periods of time
- Able to lift to 50 pounds
Job Type: Full-time
Pay: $21.00 - $28.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Parental leave
- Vision insurance
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application Question(s):
- What interests you about this position?
Ability to Commute:
- Johnson, VT 05656 (Required)
Ability to Relocate:
- Johnson, VT 05656: Relocate before starting work (Required)
Work Location: In person