South Metro Housing Options is a non-profit organization, providing clean, safe, affordable housing for families, students, professionals, seniors, and disabled adults in Littleton and Arapahoe County, Colorado. SMHO currently assists more than 1,400 households to benefit our community. Our Mission is to strengthen communities with creative opportunities for diverse housing alternatives.
SMHO is looking for a self-motivated, detail-oriented, team player to join as Procurement Specialist. This position provides purchasing, procurement and contracting services as defined by HUD and South Metro Housing Options (SMHO) policies and procedures.
Pay Rate:
$26.44 - $28 per hour
Benefits:
· Health Insurance (90% paid by the employer)
· Dental Insurance
· Vision Insurance
· Employer paid Term Life Insurance of up to 1.5 times the employee annual salary
· Voluntary Life Insurance
· 401(a) with 5% employer matching.
· 457 with 2% employer matching
· 12 holidays including birthday
· 4 floating holidays
· Vacation
· Paid Sick Leave
Job Duties:
· Performs procurement and buyer duties, which include the following:
o Performs procurement and purchasing duties for a wide variety of commodities, services related to SMHO residential property construction and maintenance projects that exceed the Micro Purchase thresholds determined by HUD guidelines.
o Works with departments to develop complex bid and Request for Proposal (RFP) documents for SMHO residential property maintenance and construction projects, preparing specifications based on information provided by SMHO personnel and respective SMHO departments, overseeing the selection processes, reviewing contracts and ensuring compliance with SMHO policies and HUD regulations.
o Supports other staff as necessary in the purchase of other commodities and services that exceed HUD’s Micro Purchase threshold guidelines
o Consults with staff, project managers, engineers and architects as needed for SMHO residential property maintenance.
· Coordinates all RFP’s for residential property maintenance and construction exceeding the Micro Purchase thresholds by developing bid specifications, soliciting bids, and participating in bid evaluations. Reviews procedures to insure compliance with procurement laws and regulations.
· Coordinates the development and monitoring of proposed work plans for procurement and purchasing activities.
· Assists with review, negotiation & renewal of existing SMHO property maintenance, repair and construction contracts that are equal to or exceed Micro Purchase thresholds as determined by HUD guidelines.
· Coordinates and provides assistance to staff and vendors in accomplishing various procurement and purchasing functions related to property maintenance and construction. This includes but is not limited to the following:
o Interacts with vendors and contractors to provide information, answer questions and resolve problems.
o Trains staff on procurement and purchasing procedures, and updates training material as required.
· Evaluates and co-ordinates with other governmental entities to utilize RFPs or contracts when beneficial.
· Administers prevailing wage conformance and reporting as necessary.
· Attends training programs where the goal is to improve procurement and purchasing.
· Ensures that established procurement department purchasing processes are in compliance with SMHO procurement policies and contract terms.
· Works directly with supply vendors, contractors, architects, engineers and other vendors as necessary.
· Makes recommendations for additions and deletions to the vendor/contractor lists. .
· May assist as a resource in helping source maintenance vendors for specific items not carried in current inventory.
· Maintains computerized records, maintains databases, maintains procurement and contract files and generates routine reports as assigned
· Assists in reviewing and processing procurement invoices to ensure that they are in compliance with SMHO policy, including review for appropriate approval; vendor, site and general ledger coding, including proper signature approvals.
· Verifies accuracy of vendor and contract purchase order information.
· Provides SMHO’s 3rd party vendor registration to new procurement department sourced vendors as needed.
· Assists in directing vendors to the appropriate SMHO Finance Department personnel for insurance tracking and verification.
· May assist in processing reimbursement requests for Federal and Local Grants related to SMHO residential property maintenance and construction projects.
· Provide support, documentation, input and analysis for budget and audit as necessary.
· Provide HUD and grant reporting as necessary.
· Communicates with vendors and SMHO staff.
· Acts as procurement liaison to other SMHO teams.
· Performs other duties as assigned.
Job Qualifications:
o Minimum requirement: High School diploma or GED equivalence plus any combination of education and/or experience that provides the knowledge, skills and abilities necessary for excellent job performance.
o Requires a valid Colorado driver’s license.
o Prefer a minimum of two years progressively responsible work experience in a public housing authority that includes program experience; or
o Must have the ability to handle multiple tasks simultaneously;
o Requires an equivalent combination of education, formal training or work experience that produces the knowledge, skill, and abilities to perform the essential functions of the position.
o Prefers knowledge of the Federal, State, City, and Local Laws, principles, techniques, and practices of subsidized housing programs and program management,
o Requires a solid knowledge of the principles, techniques and practices of administration and the ability to apply that knowledge to perform the essential functions of the position.
o Requires solid interpersonal, oral and written communication skills; the ability to effectively communicate and interact with individuals of varying social, cultural, economic, professional, and educational backgrounds including the ability to effectively deescalate individuals who may be angry, argumentative, or disagreeable, the ability to act with tact, good judgment, and discretion, and to maintain the confidentiality of matters, as appropriate.
o Requires the ability to read and understand written information. Ability to compose information and instructions in written form.
o Requires the ability to translate verbal communication into effective written materials; e.g. reports and other documents.
o Requires the ability to utilize analytical skills and apply results.
This position will be posted until July 31, 2024.
Job Type: Full-time
Pay: $26.44 - $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person