Assisting the Office of Architecture – ARB Review team.
As a Project Administrator, you will be responsible for performing administrative and technical tasks to support efficient operations of architectural and engineering projects. You will support the project manager (and other staff as needed) by performing a variety of tasks related to documentation, organization and communication. You will communicate orally and via telephone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. Additional duties include, but are not limited to the following:
1. Organize and schedule meetings and appointments
2. Prepare and distribute correspondence, transmittals and forms
3. Prepare a variety of technical documents, distribute, and track/follow-up
4. Manage documentation; maintain documentation in proper locations on network system
5. Assist project manager and design staff in preparation of reports, spreadsheets, presentations, etc.
6. Provide administrative support for the function as needed and undertake project tasks as required or as requested by supervisor or project manager
7. Assist with Architecture Review Board related matters
8. Respond to inquiries received from users in the Enterprise Architecture Review mailbox in a timely fashion
9. Attending various ARB meetings, taking meeting minutes and following up on action items
Skill Requirements
- Ability to work at computer workstation for extended periods
- Ability to work independently and collaboratively
- Strong organizational and planning skills
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong Proficiency in MS Office suite, emphasis on Excel along with knowledge of Adobe Acrobat
- Jira Cloud and SharePoint experience would be a plus
Experience Requirements
- Bachelor Degree or related experience (3 to 6 years)
- Office experience in the field of Architecture, Engineering, or Software Development preferred
- Knowledge of office management systems and procedures
What are the top 3 must-haves you will be looking for in the resumes/interviews for this role? What type of software skills is an absolute must have?
1. Proven organizational skills
2. proven multitasking ability
3. Development lifecycle knowledge.
What are the top 3 “nice to have” that would separate a successful candidate from their competition?
1. Agile experience
2. Jira Cloud
3. Sharepoint knowledge.
What type of background would you like this person to have? How many years of experience are required?
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3 to 6 years of experience.
Is this role supporting a specific project or initiative, which project or initiative is this role supporting?
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Yes, to support our SDLC Transformation Initiative
What will the interview process look like (phone screen, face to face, meet with team, how many rounds, etc)? Is there a test in the interview the candidate should be prepared for?
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Phone or zoom screening. No test required.
What are the working hours, time zone?
What is the duration of this contract and is there a chance it will be extended?
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Until December 31, 2024 but we are open to extension based on the person’s productivity.
What training will be provided for this contractor and what are first day expectations?
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Training will be provided on internal material required for the job
What is the day to day of the person going to look like? Please be specific.
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Organizing meetings and following up on emails about the Architecture Reviews and SDLC workflows. Performing ARB checks and spot checks of selected applications.
Additional Details :
Projected Start Date : 2024-06-24T00:00:00
Projected End Date : 2024-12-30T00:00:00
Client Company : State Street Bank / Allegis / IQ Navigator (One Lincoln)
Vendor Pay Rate : 40.6
Selling points for candidate :
Face to face interview required : No
Candidate must be authorized to work without sponsorship : No
Background Check : No
Drug Screen : No