Flow Motion, Inc
Job Title: Executive Administrative Assistant
Reports To: CEO
Location: Remote / Work From Home
Salary: Competitive, commensurate with experience
Job Type: 1099, Contract Based, 40 hours per week
About the Company:
Join our dynamic ensemble of four diverse businesses, united by a shared vision of excellent customer experience, innovation, performance, and efficiency. Our leadership team champions excellence, growth, and a supportive work environment. We are proud to offer the opportunity to be an important part of a thriving company with the potential for career advancement. Learn more about us here: https://www.flowmotioninc.com
Job Description:
We are seeking a highly professional Executive Administrative Assistant to provide comprehensive support to our CEO across four businesses. This remote role requires reliability, proactive communication, exceptional organizational skills, and high-level computer skills. Experience in business communications and web-based marketing is a plus.
Key Responsibilities:
- Proactively support the CEO with a variety of executive tasks as assigned and as needed.
- Manage and coordinate schedules, schedule meetings and appointments, and track attendance responses.
- Prepare for and facilitate high-level meetings, including agenda preparation, note-taking, use of AI note-taking tools, and action item follow-ups with senior members of the team.
- Act as the main liaison for the CEO with internal and external stakeholders.
- Independently manage special projects and business initiatives.
- Prepare weekly progress and status reports for all four businesses.
- Participate in various virtual, online meetings, supporting the CEO and adding value to the team.
- Handle confidential information with a high degree of discretion.
Qualifications:
- Professional, friendly, and effective communication skills.
- Professional demeanor with camera, audio, written, and telephone communications.
- Education in alignment with required key responsibilities and duties.
- Experience in the use of Google Meet, Zoom, Asana, and Google Workspace; financial spreadsheets, light bookkeeping, QuickBooks, and Shopify is a plus.
- Experience in project management and understanding of various financial forms is preferred.
- Capable of handling multiple tasks independently with minimal supervision.
- Experience working from a home-based office, demonstrating a high level of work ethic, organization, and timeliness.
Application Process:
Submit an updated resume and a personalized cover letter demonstrating your fit for this role, with specific examples of relevant experience to this job listing. Employment references will be required at the time of job offer.
Equal Opportunity Employer
Flow Motion, Inc is an equal opportunity workplace and affirmative action employer. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.
Job Type: Full-time
Pay: $40,000.00 - $55,000.00 per year
Benefits:
- Employee discount
- Professional development assistance
Schedule:
- Day shift
- Monday to Friday
Experience:
- Google Suite: 3 years (Required)
- Asana Project Mangement: 3 years (Required)
- Meeting facilitation: 3 years (Required)
- Quickbooks or financial statements: 3 years (Preferred)
- Status report writing: 3 years (Required)
- Executive Administrative Assistant: 3 years (Required)
Work Location: Remote