About Us:
We are a leading property management company specializing in managing condominiums and cooperatives in New York City. We pride ourselves on delivering exceptional service to our clients and maintaining the highest standards in property management.
Job Description:
We are seeking a friendly and highly organized Administrative Assistant to support our property management team. The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to manage multiple tasks efficiently.
Responsibilities:
Reception Duties:
- Greet and welcome visitors in a professional and friendly manner.
- Answer and direct phone calls, taking messages as necessary.
- Manage the reception area, ensuring it is tidy and presentable.
Administrative Support:
- Maintain files, records, and databases, ensuring accuracy and confidentiality.
- Assist with managing calendars
- Handle correspondence, including emails, phone calls, and written communications.
Mailroom Duties:
- Receive, sort, and distribute incoming mail and packages.
- Prepare outgoing mail and packages, including scheduling courier pickups.
- Maintain an organized mailroom, ensuring all items are processed promptly.
Technology and Systems:
- Utilize property management software and other tools to streamline operations.
- Demonstrate proficiency in using office equipment and software applications to enhance productivity.
Required Qualifications and Skills:
- Proven experience as an administrative assistant or in a relevant role
- Tech-savvy with the ability to quickly learn new software and systems
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent communication and interpersonal skills
- Strong organizational skills with the ability to multitask and prioritize tasks
- Attention to detail and problem-solving skills
- Professional attitude and appearance
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person