Overview
Rose Associates is your gateway to an exhilarating realm of real estate innovation. Our dynamic services platform spans development, management, and marketing, catering to private and institutional property owners globally. In the unparalleled market of New York City, where unique needs and challenges abound, we've solidified our position as the go-to industry leader.
Established in 1925, Rose Associates boasts almost a century of New York real estate expertise, continuously expanding across the tri-state area. Join us on the forefront of innovation and growth – Rose Associates is where excitement meets opportunity!
We are seeking a dynamic and customer-focused individual to join our team as a Leasing Representative for our multifamily properties. The Leasing Representative will be the first point of contact for potential residents, responsible for showcasing available units, facilitating the leasing process, and ensuring a positive experience for prospective residents.
Essential Job Functions
- Oversee the entire process of preparing, reviewing, and executing lease agreements, ensuring completeness, accuracy, and legal compliance of all lease documents while maintaining organized and up-to-date lease files that are in adherence with company policies and government agencies.
- Support potential residents through the application process, ensuring the gathering of necessary documents, conducting comprehensive background and credit checks according to company policies, and communicating application status and leasing decisions.
- Build positive relationships with prospective and current residents, along with the property management team, fostering a welcoming and professional atmosphere in the leasing office and ensuring efficient operations.
- Prepare subsidy paperwork and input initial leases, renewals, and credits (e.g., SCRIE, DRIE, Section 8) in Yardi.
- Interview applicants, assess income requirements and document external income sources.
- Assist in monthly, quarterly, and annual report preparation for government agencies.
- Conduct regular audits, ensuring compliance with income restrictions, guidelines, and government housing programs, while staying informed to maintain audit-ready files and acting as a liaison between ownership, state agencies, and managers.
- Effectively communicate lease terms and proactively address concerns, and coordinate thorough lease renewal processes, including tenant negotiations, and manage terminations with a focus on compliance and required documentation.
- Efficiently handle maintenance requests in collaboration with the on-site maintenance team, ensuring resident satisfaction, and communicate effectively with current residents regarding repairs, lease renewals, and any inquiries or concerns.
- Assist with completing weekly and monthly sales reports, including traffic analyses as assigned by the Leasing Manager or Community Manager.
- Receive deposits and rent money, recording transactions appropriately, and handle rent adjustments, concessions and various financial aspects related to lease agreements.
- Stay informed about local market trends and competitor offerings, providing feedback to management regarding challenges, ultimately contributing to the development and implementation of effective leasing and marketing strategies.
- Prepare and execute lease agreements in compliance with company policies, ensuring accurate and organized record-keeping of leasing documentation.
- Review vacancy leases for accuracy and completeness, abstract and interpret residential lease documents, and process resident move-ins/move-outs, including security deposit refunds, annual apartment registrations and generation of lease renewals, while diligently tracking and following up on lease expirations.
- Maintain precise records in the lease management software, and proficiently generate reports and analytics regarding lease status, expirations, and financial performance.
- Must be present on-site, with the ability to move throughout the building, ensuring effective communication with tenants, staff, vendors, and visitors.
- Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances.
- Position may be required to perform duties outside their normal responsibilities as needed.
Qualifications
- High school diploma or equivalent; Bachelor’s degree in Business, Marketing, or a related field is a plus.
- A minimum of 1 year of leasing experience in multifamily affordable housing including LIHTC and rent stabilization.
- Strong communication and interpersonal skills.
- Proficiency in navigating computers and property management software, to include Microsoft Office, iLuvLeasing, On-Site, and Yardi.
- Knowledge of fair housing regulations and leasing practices.
- Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire.
- Work authorization (required).
- Must be able to work weekends (Saturdays and Sundays).
In addition to base compensation, significant incentive pay and full benefits packages are available.
Rose Associates requires all colleagues to be fully vaccinated against COVID-19 unless there is an approved religious or medical exemption.
Job Type: Full-time
Pay: $31.25 - $33.65 per hour
Expected hours: No less than 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Every weekend
Application Question(s):
- Will you now or in the future require sponsorship to work in the United States?
- Are you fully vaccinated against COVID-19?
- What is your desired base salary?
Work Location: In person