Position Type:
Clerical / Office Support/Administrative Coordinator
Date Posted:
6/20/2024
Location:
Human Resources Department
Administrative Coordinator (District Office)
FOUR DAY WORK WEEK FOR SCHOLARS AND EMPLOYEES!
Cartwright School District is the second-largest elementary school district in Arizona, with over 14,000 culturally diverse students in Pre-Kindergarten to 8th grade classrooms. We are rated “Highly Performing” by the U.S. Department of Education. We offer a competitive salary, a team-oriented atmosphere, unmatchable staff development and a FOUR-DAY work week!
Cartwright School District's motto is “One Team, Una Familia!” which reflects our dedication to treating each child as a cherished family member. We are looking for self-motivated and experienced workers with the same dedication.
JOB GOAL
Incumbents are responsible for performing highly confidential and administrative support activities which have District-wide impact requiring independent operational decision making.
QUALIFICATIONS
High School Diploma or General Equivalency Diploma (G.E.D.), AA or college work preferred, and four years of progressively responsible administrative support experience related to school districts, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
PERFORMANCE RESPONSIBILITIES
- Serves as a lead to lower level staff, which may include: prioritizing and assigning work; participating in performance evaluations; and, ensuring staff are trained.
- Provides advanced administrative assistance and support, which may include: composing correspondence, e-mails, spreadsheets, presentations, notices, recommendations, memorandums, and letters; coordinating and scheduling meetings; and processing and preparing incoming and outgoing mail.
- Monitors day-to-day office operations to ensure accurate, timely, and courteous customer service; makes recommendations to improve efficiency of work flow.
- Answers phones, greets visitors, resolves concerns and complaints, and provides assistance to the public; serves as a liaison with other departments, outside organizations, and school sites.
- Provides information regarding the interpretation of policies, procedures, and regulations to peers, parents, teachers, school administrators, and support staff; provides information regarding registration and withdrawal, student discipline, truancy, transportation, and other related issues.
- Maintains supervisor’s calendar by scheduling appointments and making arrangements.
- Processes a variety of District forms to include compiling and inputting into databases and creating and maintaining filing systems.
- Prepares and compiles a variety of information and data and prepares related reports.
- Maintains supplies inventory and places orders with the District warehouse and/or outside vendors.
- Facilitates meetings with clerical staff.
- Assists in the preparation and monitoring of the annual budget to include tracking expenditures, creating monthly reports, bookkeeping, and/or maintaining related records.
Positions in this class typically require: fingering, grasping, talking, hearing, seeing, and repetitive motions.
- Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met
- Performs other duties of a similar nature or level.
KNOWLEDGE AND SKILLS
- Knowledge of applicable Federal, state, county and city statutes, rules, regulations, policies and procedures
- Knowledge of applicable Cartwright School District and departmental policies and procedures
- Office management practices and standard operating procedures
- Customer service principles
- Recordkeeping practices and procedures
- Filing techniques and practices
- Modern office equipment
- District policies and procedures
- Basic accounting procedures to monitor and track budgets and to calculate payroll
- General practices and procedures in area of assignment
- Grammar, punctuation, and spelling
- Basic mathematical principles and concepts
- Prioritizing and assigning work
- Monitoring employees
- Using a computer and related software applications
- Operating modern office equipment
- Maintaining records
- Composing, editing, proofreading, and formatting letters, correspondence, reports, and other written materials
- Organizing agenda items
- Tracking budgetary expenditures
- Processing information and paperwork
- Reading and interpreting policies and procedures
- Performing mathematical calculations
- Gathering and organizing information
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
TERMS OF EMPLOYMENT
REPORTS TO: Site Administrator
LOCATION: Human Resources
SUPERVISES: NA
CALENDAR: 12 Month
POSITION HOURS: 9.5 per day
JOB CATEGORY: Classified
BEGINNING SALARY: ESP Salary Schedule D; As approved by the Governing Board
BENEFITS: As approved by the Governing Board
FLSA STATUS: Non-Exempt
DEADLINE FOR APPLICATION: Until filled