The Project Scheduling (Resource) Coordinator is responsible for scheduling activities (such as building assessments and inspections) for Asset Management or Transactional projects within an Architecture & Engineering realm. They will plan and implement resource allocation for projects/programs in consideration of project scope complexities, available capacity, resource qualifications/expertise, department productivity and travel to maximize efficiencies, project profitability and overall success.
The Project Resource Coordinator will:
- Manage internal and external field resource pool through web-based project management system, including managing availability, geographic locations, qualifications, skillsets, and maps/negotiates employee compensation within program guidelines.
- Evaluate field capacity against forecasted resource needs and communicate with key stakeholders to ensure adequate level of field staff both geographically and with the required qualifications/skillsets.
- Analyze field capacity against forecasted resource needs and communicates with key stakeholders, including leadership and Sales team, on how quickly operations can execute on potential projects/programs.
- Liaison between operational leadership, project resources, clients, and client representatives.
- Work across division lines to identify potential qualified, cost-effective resources for upcoming projects and identify future cross-resourcing opportunities with field staff.
- Collaborate with leadership to identify qualified subcontractors to meet program requirements. Maintain and foster the relationship between subcontractor and company to ensure future project engagement. Initiate and verify purchase orders.
- Collaborate with team members to ensure compliance with client requirements as it relates to background checks, country access, base access and site access.
Education and/or Experience:
Bachelor's degree (B.A. or B.S.) from four-year college or university in related field; minimum of one year of related experience. In lieu of degree, two years of related experience and/or training, or equivalent combination of education and experience.
Language Ability: Ability to write reports, business correspondence, and standard operating procedures. Ability to effectively present information and respond to questions from clients, peers, and technical field staff.
Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables. Professional discretion and the ability to clearly communicate the aforementioned both externally and internally are paramount to this role.
Technology Skills: To perform this job successfully, an individual must be proficient in operating a computer, having knowledge of word processing software, spreadsheet software, and project management software.
Knowledge, Skills, and Other Abilities:
- Time management skills, Active listening skills, Critical thinking skills, Problem solving skills, Oral and written communication skills, Ability to work independently, as well as in a team environment, Ability to work in a constant state of alertness and safe manner, Ability to meet the physical demands of the job.
- Ability to successfully work from remote location
- Must have a cell phone and supply your own internet service.
Responsibilities:
- Develop and maintain project schedules using computerized scheduling tools
- Coordinate with project teams to gather necessary information for schedule development and updates
- Analyze project data and identify potential scheduling conflicts or delays
- Monitor project progress and update schedules as needed
- Communicate schedule changes and updates to project stakeholders
- Provide customer support and address any scheduling-related inquiries or concerns
Qualifications:
- Previous experience in a scheduling role, preferably in a construction or engineering realm, or in a dental office or similar environment
- Strong organizational skills and attention to detail
- Proficiency in office software, including Google Suite and computerized scheduling tools
- Excellent communication skills, both written and verbal
- Ability to work independently and prioritize tasks effectively
- Familiarity with phone systems and clerical duties
- Experience as a personal assistant or in a similar administrative role is a plus
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, qualifications, or working conditions associated with the role.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
Application Question(s):
- What hourly rate of pay are you seeking for this role? Please provide a range.
- Please describe your experience with high volume scheduling and logistics experience in a few sentences.
Education:
Work Location: Remote