Job Title: Project Coordinator/Project Manager
Department: Industry & Facilities, Industrial Inspections (Offshore Division)
Industry: Oil & Gas
Location: Houston, TX – hybrid role (on-site 2 days a week, 3 days remote)
The Project Coordinator is responsible for scheduling industrial inspections for new Capex projects supporting the oil and gas industry. They will implement a QA/QC program in collaboration with the Directors to communicate client job expectations to field inspectors and serve as the inspectors main point of contact for the on-the-job issues. Examples of inspection projects could include materials used for offshore oil platforms or refineries. Must live in the Houston area.
The Project Coordinator will be responsible for:
Inspection Scheduling and Coordination:
· Develop and manage detailed inspection schedules for raw materials and finished products used in offshore platforms, refinery construction, and other oil and gas construction projects.
· Manage internal and external field technician/inspector pool through a web-based project management system, including managing availability, geographic locations, qualifications, skillsets, and maps/negotiates employee compensation within program guidelines.
· Coordinate with suppliers, manufacturers, and third-party inspection agencies to ensure timely execution of inspections.
· Adjust schedules as needed to accommodate project changes and ensure compliance with project specifications, industry standards, and regulatory requirements.
· Communicate with clients and key stakeholders to ensure adequate level of field technicians both geographically and with the required qualifications/skillsets and analyze need and how quickly operations can execute on projects in the pipeline.
· Liaison between operational leadership, field technicians, clients, and client representatives to ensure customer requirements are met.
· Collaborate with team members in other BV offices globally to schedule inspections of materials and finished products in other countries.
· Ensure field technicians meet client reporting and information expectations, maintaining accountability among workers.
Tracking Inspection Activities:
· Monitor and track the progress of all inspection projects to ensure adherence to project timelines and milestones.
· Maintain a centralized tracking system to provide real-time updates on the status of inspections.
· Identify and address any potential delays or issues that could impact project schedules.
Purchase Order Management:
· Review and verify purchase orders (POs) for accuracy, completeness, and compliance with project requirements.
· Track the status of purchase orders from issuance to delivery, ensuring timely procurement of materials and equipment necessary for inspections.
· Collaborate with procurement and supply chain teams to resolve any discrepancies or issues related to purchase orders.
Vendor and Supplier Coordination:
· Liaise with vendors and suppliers to communicate inspection schedules and ensure their adherence to project quality requirements.
· Coordinate supplier audits and assessments to evaluate their capabilities and quality management systems.
· Facilitate the resolution of any quality issues with suppliers, ensuring corrective actions are implemented and documented.
Documentation and Reporting:
· Maintain comprehensive records of all scheduled inspection activities, including inspection reports, test results, and certifications.
· Prepare and present detailed reports on the status of inspection activities to project management and client representatives.
· Ensure all documentation is properly archived and easily retrievable for future reference.
Project Monitoring and Progress Reporting:
· Provide regular updates and detailed reports on the progress of inspection activities to project managers and stakeholders.
· Identify and communicate potential risks or issues that could impact project timelines and propose mitigation strategies.
· Ensure alignment of inspection activities with overall project goals and objectives.
Accounting and Financial Oversight:
· Validate and approve technician time sheets and expenses, including subcontractor invoices.
· Collaborate with the accounting department to ensure accurate recording and reporting of inspection-related expenses.
· Assist in the preparation of budgets and forecasts for inspection activities, tracking actual costs against budgeted amounts.
· Review and approve invoices related to inspection services and materials, ensuring alignment with POs and contracts.
Education and/or Experience:
o Bachelor's degree in a related field preferred; minimum of three years of relevant experience required.
o Proficiency in written and verbal communication, with the ability to articulate complex information clearly to various stakeholders.
o Strong reasoning ability and problem-solving skills, with the capacity to navigate abstract and concrete variables effectively.
o Proficiency in computer operations and project management software.
Knowledge, Skills, and Other Abilities:
o Time management, active listening, critical thinking, and problem-solving skills.
o Ability to work independently and collaboratively in a team environment.
o Adaptability to remote work and the ability to maintain productivity and communication from a remote location.
o Must possess a cell phone and internet service for remote work.
Qualifications:
o Previous experience in a people scheduling and project scheduling role, preferably in a construction or engineering realm – ideally in oil and gas industry.
o Must live in the Houston area.
o Strong organizational skills and attention to detail.
o Proficiency in office software including computerized scheduling tools.
o Excellent communication skills, both written and verbal.
o Ability to work independently and prioritize tasks effectively.
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, qualifications, or working conditions associated with the role.
Job Type: Full-time
Pay: From $65,000.00 per year
Benefits:
- 401(k)
- 401(k) 3% Match
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
Compensation package:
Schedule:
Application Question(s):
- What salary are you seeking for this role?
- Please briefly describe your people scheduling experience.
Experience:
- Project management: 1 year (Preferred)
Ability to Commute:
- Houston, TX 77060 (Required)
Ability to Relocate:
- Houston, TX 77060: Relocate before starting work (Required)
Work Location: Hybrid remote in Houston, TX 77060