Revised on June 17, 2024
About the Academy Education Department:
The Education Initiatives office is a fast-paced programming department that is responsible for education outreach programs. In addition, the department is also responsible for the summer Academy Gold Rising Internship program and the Visiting Artists Series which are a key part of the Academy’s ongoing cultural equity and inclusion initiative that works to break down barriers and expand opportunities for young people who traditionally have not had access to entertainment industry career paths.
Job Summary:
The Academy Education Department is seeking a highly dedicated and dependable individual to serve as Specialist of Education Initiatives. This position reports to the Senior Director, Education Initiatives. While the duties of this position include basic administrative and support, the successful candidate will also demonstrate advanced organizational, project management, and interpersonal skills, as well as a strong work ethic and sense of individual responsibility. Attention to detail is a must.
Salary: The expected hourly range for this role is $25.00-$26.00. The actual base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.
This position is represented by a Union
Duties and Responsibilities:
- Support the Sr. Director of Education Initiatives and Associate Director by providing administrative support to the Education Initiatives and Academy Gold Rising teams including scheduling meetings and Zooms, answering phones, greeting guests, creating meeting agendas, taking meeting notes, replying to general Gold Rising inquiries via phone/mail/email, managing files, and processing invoices and expense reimbursements.
- Provide project management for various programs and events.
- Provide department coordinator additional support with project management duties on Airtable.
- Assist with events and logistics for education programs including inquiries and preparation of event materials such as creating PowerPoint slides for programs and sending confirmation letters to panelists and guests, creating Run of Show, and handling logistics for all educational events.
- Ensure that all documents and spreadsheets for programs are properly maintained and up to date.
- Edit panelist and speaker biographies for all programs.
- Create slides and collect video and other content for events.
- Assist department with recruitment and sourcing candidates through MyStaffingPro.
- Onboard summer interns and assist with the creation of summer documents.
- Manage department email account and respond as needed.
- Schedule interviews with internship candidates.
- Update Gold Rising App during the summer.
- Perform other duties as assigned to achieve the goals of the department and the Academy.