winslow + partners was founded in 2012 and with projects ranging from multifamily, mixed-use, educational, hospitality and office buildings.
We are a value-driven, full service architectural firm. In other words, our approach to design prioritizes providing value to our clients and their users.
We are seeking a full-time Office/Business Manager responsible for ensuring the smooth running of our office and helps us improve company procedures and day-to-day operations.
Qualifications
· 5-10 years of experience as a Front Office Manager or Office Administrator (ideally in an architectural firm)
· Proficiency in MS Office (Excel, Word, Outlook) and Quickbooks.
· Excellent time management skills and ability to multi-task and prioritize work.
· Attention to detail and problem-solving skills.
· Excellent written and verbal communication skills.
· Strong organizational and planning skills in a fast-paced environment.
· A creative mind with an ability to suggest improvements.
· High School degree: additional qualification as an administrative assistant or Secretary will be a plus.
Responsibilities
· Serve as the point person for the office manager duties including:
- Answering phones and greeting visitors
- Mail incoming and outgoing
- Supplies and Equipment
- Maintenance and Errands
· Light Human Resources duties (on-boarding, PTO management, etc.)
· Coordinate with IT on all office equipment
· Ensure bills are paid on time
· Run Payroll using our ADP services
· Cash Flow and Projects’ Reporting (task done in collaboration with Partners)
· Projects Billing generation
· Bank Accounts reconciliation using Quickbooks
· Projects’ Contracts (task done in collaboration with Partners)
· Projects’ Management (duty shared with Project Managers and Partners)
Schedule & Benefits
· Office Hours: Monday-Friday (8am to 5pm)
· Salary & Benefits: Salary commensurate with experience and qualifications. Benefits include: paid covered parking, vacation time, sick time, medical, dental and vision insurance.
· Please send your resume to: admin@winslow-partners.com
Job Type: Full-time
Pay: From $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Microsoft Office: 5 years (Required)
- Administrative experience: 5 years (Required)
Ability to Commute:
- Phoenix, AZ 85004 (Required)
Work Location: In person