Office Administrator – Restoration Service and Construction
We are a full service restoration and construction contractor with an immediate opening for an Office Assistant. We are looking for someone with high energy, positive attitude, and is highly motivated. This individual will work closely with the Project Managers, Field Personnel, Mitigation Technicians, and Sub-contractors on a daily basis. Construction knowledge, and some experience with construction materials is required.
Position Overview:
This Administrator has responsibilities for assisting in Mitigation, Construction, and Administration functions. This entails overseeing and assisting with all clerical duties, collections and as well as providing some leadership responsibilities as needed. The Administrator will work closely with management in support of fiscal responsibilities as well as the everyday operations. This position will require at least 5 years working history in an administer role.
Job Responsibilities:
- Assist with job tracking, site personnel, updates, job information, and inputting
- Data entry into Job Nimbus, Quick Books and Scheduling
- Assist in collections, and accounting inputs along with various other responsibilities
- Assist in scheduling, job walks, and inspection
- Manage incoming projects, emails, answering calls, and providing correspondence
- Provide support to Project Manages, Office personnel and Management
- Working with both in-house workers and sub-contractors
- Providing customer service, working with insurance, and subcontractors as required
- Ability to understand and read construction scopes, material requirements, and job support
- Provide direction and some leadership as required
- Maintain fiscal and have sub-contractors agreements, and budgets
- Provide administrative support for other task and jobs in the office
Requirements:
- Must have exceptional written and verbal skills in English, Spanish is a plus
- Proficient computer skills in Microsoft Office, Excel, Word, Adobe PDF, and Google Calendar
- Experience and/or knowledge in the field of Construction is highly desirable
- Good work ethics, punctual, dependable and ability to work OT 1-2 hours through the week and occasional weekends
- Ability to responds to customers and adapt in a fast pace operation
- Manage tasks through coordinating and ensuring tasks are meeting deadlines
- Maintain attention to detail and follow through
- Self-Motivated and proactive
- Must have reliable transportation, may be required to travel to a customer site
Job Type: Full-time
Pay: $16.00 - $26.50 per hour
Expected hours: No less than 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Education:
- High school or equivalent (Required)
Experience:
- Administration: 5 years (Required)
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Chandler, AZ 85226 (Preferred)
Work Location: In person