Job Description:
We are looking for an part-time/ full-time administrative assistant to perform a variety of administrative and clerical tasks.
Job Responsibilities
General Administrative Support:
- Provide overall administrative support to the team and management.
- Manage and maintain office supplies, equipment, and facilities.
- Answer and direct phone calls, emails, and inquiries to the appropriate personnel.
- Schedule and coordinate meetings, appointments, and maintain calendars.
- Collate and distribute mail
- Create and maintain filing systems, both electronic and physical
- Manage accounts and perform bookkeeping
- Interview Guards
- Proficient in QuickBooks to assist with basic bookkeeping tasks.
- Assist in managing employee schedules and tracking attendance.
- Assist in maintaining and updating security-related documentation.
- Familiarity with workers comp/business insurance.
Preferred Qualifications:
- Proven experience as an Administrative Assistant or relevant role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and QuickBooks.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Detail-oriented with a high level of accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Experience using QuickBooks for basic bookkeeping tasks.
- Familiarity with Celayix for scheduling and workforce management.
- Knowledge of Silvertrac for security and incident reporting.
Job Types: Full-time, Part-time
Pay: From $23.00 per hour
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
Work Location: In person