spreadsheets.
• The Administrative support position is sedentary for extended periods but also requires the ability to lift, unpack supplies, sort, and shelve supplies/equipment, lift and carry materials and equipment weighing up to 50 pounds, reaching heights up to 8 feet by climbing ladders or stools, and bending or kneeling to reach materials or equipment stored on lower shelves or in lower cabinet/desk drawers. Administrative support positions require extensive typing.
- Under general direction, provide administrative and organizational support to the
School of Nursing and the Dean of the College. Cross-training within other
College Departments is required, and it is expected that all staff in the CHW be
willing and able to cover other departments should a need arise.
- Determine ways to increase the efficiency and effectiveness of general office
procedures and processes.
- Screen and direct inbound inquiries and calls, respond to moderately complex
questions, provide information, direct callers as appropriate, analyze problems
and resolve issues as necessary, greet visitors, and attend to their needs.
- Interface and communicate across various units with all levels of internal
constituencies, as well as external contacts (vendors, clinical site preceptors,
professional agencies)
- Monitor and track multiple unit accounts with active purchasing activities by
maintaining running balances of subaccounts established within the department
and preparing financial reports for the supervisor making financial decisions.
Prepare moderately complex financial documents, using accurate financial
coding and documenting as necessary.
- Collects, compiles, and analyzes moderately complex data and information.
Composes straightforward written descriptions of results. Research, drafts
and/or reports, i.e., conduct initial research to gather information for the
supervisor regarding the topic of interest.
- Independently make and/or cancel appointments; update, maintain, and monitor
calendars. Schedule meetings, schedule classrooms and meeting rooms, and
arrange the use of outside facilities, if necessary.
- Review and distribute incoming mail and reroute mail, fax and copy documents
as appropriate to request/initiate action and ensure results.
- Assess the confidentiality of all information received or requested and respond
accordingly.
- Planned and coordinated meetings and communicated with other units (i.e.,
facilities, food service, etc.), ensuring that all resources were prepared and in
place for the meeting participants. Prepare agendas and take minutes.
- Train, assign work, and review the work of student employees.
- Ensure office management procedures are followed and unit equipment and
supplies are maintained.
- Back up administrative assistants to other University and College departments as
needed and as available and serve as minute takers for Department and College
Committees and special meetings.
- Demonstrate and reflect an understanding of and commitment to the mission,
vision, and core values of Carlow University and the Sisters of Mercy.