About us
We are professional, agile and agile.
Our work environment includes:
- Modern office setting
- Food provided
- Growth opportunities
JJob Description
We are looking for a proactive and organized Administrative Assistant Coordinator to join our team. This role is crucial for ensuring the smooth operation of our office by handling a variety of administrative and clerical tasks. If you are efficient, resourceful, and have excellent organizational skills, we would love to hear from you.
Key Responsibilities
- Reception and Communication:
- Answer and direct phone calls to appropriate personnel.
- Manage incoming and outgoing correspondence, including emails, letters, and packages.
- Greet and assist visitors, clients, and employees in a professional and friendly manner.
- Invoicing and Financial Coordination:
- Prepare, send, and track invoices to clients.
- Receive, process, and verify invoices from vendors.
- Coordinate with the finance department to ensure timely payments and resolve any invoicing discrepancies.
- Office Management:
- Maintain office supplies inventory and place orders as necessary.
- Oversee the maintenance of office equipment and arrange for repairs when needed.
- Ensure the office environment is clean, organized, and welcoming.
- Administrative Support:
- Assist with scheduling meetings, appointments, and travel arrangements for staff.
- Prepare and distribute meeting agendas, minutes, and other relevant documents.
- Manage and update company databases and records.
- Project Assistance:
- Support various departments with administrative tasks and special projects as needed.
- Assist in the preparation of reports, presentations, and other business documents.
Qualifications
- Experience and Skills:
- Proven experience as an administrative assistant, office coordinator, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Excellent verbal and written communication skills.
- Attention to detail and problem-solving abilities.
- Education:
- High school diploma or equivalent; an associate or bachelor’s degree in business administration or a related field is a plus.
Job Type: Part-time
Pay: $22.73 - $24.18 per hour
Benefits:
Schedule:
- 10 hour shift
- 4 hour shift
- 8 hour shift
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Los Angeles, CA 90021 (Required)
Ability to Relocate:
- Los Angeles, CA 90021: Relocate before starting work (Required)
Work Location: Hybrid remote in Los Angeles, CA 90021