Primary Responsibilities:
- Successfully maintain assigned attorneys’ appearance and trial calendars.
- Maintain proficient knowledge of up to date court filing deadlines and timelines.
- Adhere to court filing deadlines and trial timelines.
- Perform e-filing and filing with various courts (state and federal) for various motions.
- Perform trial countdown (be able to do create a trial countdown manually in Excel and also train and adapt to calendaring using ProLaw docketing system to soon be installed) and related tasks and duties in accordance to the countdown.
- Prepare pleadings and discovery documents for filing and service
- Prepare, draft and/or finalize notices, letters, and subpoenas and request appropriate service.
- Prepare TOC’s and TOA’s
- Schedule depositions, court reporters, interpreters, videographers, experts, witnesses, etc.
- General filing duties (ensure case files are organized and updated)
- Coordinate with assigned support staff to ensure assigned attorneys’ items are completed accurately and efficiently.
- Assist with trial preparation; including preparing exhibits, trial binders, and reports.
- Assist with attorneys’ billing timesheets including data entry of billed hours
- Format, input, retrieve, fax, scan, copy, transmit, etc. legal documents
- Perform secretarial/administrative tasks as assigned by attorneys.
Expectations:
- Secretarial experience in a high volume, insurance coverage/defense and medical/dental malpractice law firms in California.
- Successfully maintain an up-to-date trial calendar, with or without calendaring software
- Demonstrate proficient knowledge of court filing deadlines and timelines; able to perform trial countdown
- Prepare/draft letters, notices, depos, subpoenas with no grammatical, spelling, and formatting errors
- Demonstrate excellent written and verbal communication skills
- Demonstrate ability to accurately e-file
- Demonstrate strong ability to work independently with little supervision and exercise independent discretion and judgment accordingly.
- Ability to supervise and manage multiple cases, deadlines and assigned tasks from multiple attorneys.
- Demonstrate strong organizational skills
- Demonstrate strong sense of urgency.
- Demonstrate excellent attention to detail – regularly performs work with little or no errors
- Provide excellent customer service skills – professionally interacts with clients, vendors, colleagues, and attorneys.
- Successfully perform and provide secretarial support to at least two high volume attorneys
- Excellent attendance and punctuality
- Able to perform other secretarial or administrative tasks as assigned
- Fluency in the English language (written, verbal, and reading comprehension)
- Demonstrate an eager attitude of learning, training, and works well as a team-player
- Receives feedback well and able to implement improvements and changes where and when needed
- Demonstrate proficiency in knowledge and use of computer equipment and Microsoft Office software including Word, Outlook, Excel and other office equipment.
Job Type: Full-time
Pay: From $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Free parking
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Profit sharing
- Retirement plan
- Vision insurance
Schedule:
Travel requirement:
Work Location: In person