Position Summary: The Project Control Specialist will assume a pivotal role in overseeing and managing critical financial aspects and administrative tasks essential for the seamless operation of projects. This includes meticulous management of financial records, ensuring compliance with project budgets, and facilitating efficient project administration to support overall project success.
Essential Functions:
- Create and update monthly billing worksheets for all jobs using Excel.
- Maintain and update the monthly billing spreadsheet for senior management, ensuring accurate and timely billing (shared with PMs).
- Set up new jobs, including adding tasks and entering job codes per Project Manager requests in Excel.
- Enter Pre Liens for all new jobs through an online portal.
- Update vendor/sub pre liens upon receipt, ensuring appropriateness for the project, consistency with budget values, completing the necessary portions, and returning to the requestor.
- Assist Project Managers with Time and Equipment (T&E) billing in Excel, supporting the Project Manager with the creation of these billings.
· Responsible for the creation, maintenance and progress of project schedules using Primavera P6 Software.
· Oversee the preparation of monthly reports for construction projects comparing baseline approved schedule to progress schedule including critical path method, resource loading, cost loading, manpower, submittals, projections of impacts and recovery plans.
· Ensure accurate accounting treatment and capital postings for capital reporting, variance explanations, and progress reporting against budgets.
· Prepare, issue, and present reports, corrective action plans and mitigation strategies based on critical path analysis
· Prepare executive-level reports and ensure write-ups are accurate, complete, clear, and concise.
· Provide scheduling support for all projects.
· Work collaboratively with resources to determine project priorities and work plans to meet corporate objectives.
· Determine necessary procedure and process requirements and coordinates development and implementation for scheduling group.
· Perform other job-related duties as assigned.
· Travel to project sites within North America as may be periodically required.
Minimum Requirements:
· Bachelor’s Degree
· Proven project scheduling, management and technical skills necessary to develop effective and accurate schedules, coordinate multidisciplinary meetings and report to management for an impressive portfolio of projects.
· Excellent written and verbal communication skills.
· Excellent analytical and problem-solving skills.
· Excellent organizational skills and attention to detail.
· Ability to work independently with minimal supervision.
· Proficient in Excel
Preferred Qualifications:
· Primavera P6
· Microsoft Project software
· Power BI
· Procore
· Oracle Unifier
· Microsoft Office Applications (Word, PowerPoint, Excel)
· Accounting background
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands and fingers to handle, feel, or operate objects, tools or controls; reach with hands and arms.
Work Environment:
While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). The employee may be subject to one or more of the following atmospheric conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, or poor ventilation.
Competencies:
· Self-Motivated
· Team-Oriented
· Customer Oriented
· Collaborative Skills
· Problem Solving/Analysis
· Personal Commitment and Accountability
· Relationship Management
· Must be able to follow Company safety rules and all other Company policies
EOE/Minorities/Vet/Disabled
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as requested to meet the ongoing needs of the organization.
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Accounting: 3 years (Required)
- Microsoft Excel: 3 years (Required)
Ability to Relocate:
- Phoenix, AZ: Relocate before starting work (Required)
Work Location: In person