Job Description:
Position Overview:
The Training Records Specialist is responsible for National Archives and Records Administration (NARA) compliant handling and disposition of archived training program course material and class records.
This opportunity is for a POTENTIAL CONTRACT award and is contingent upon the contract being awarded. Consideration for a potential contract may require a signed letter of intent. If the contract is awarded, another position posting will be available on the Company Careers portal.
Primary/Major Duties and Responsibilities (Essential Functions):
- Coordinates the records program for the Office including the identification, storage, archiving, and destruction of records covered by NARA and State Department guidelines.
- Collaborate with the Accreditation Manager on Federal Law Enforcement Training Accreditation (FLETA) Standards requirements for records management to include course syllabi, lesson plans, class rosters and other training materials.
- Coordinate with instructors and training coordinators to ensure completion of course records packets for each class.
- Update course records packets templates.
- Communicate with Program Offices on a weekly or monthly basis to notify them of course records packets status.
- Maintain the publications room.
- Conduct course records management information sessions at the Instructor Development Course.
- Generate, collect and maintain physical accountability records.
- Serve as Bureau Records Coordinator with the Diplomatic Security Archives and Management Office.
Job Requirements:
- High School diploma, Associate’s degree preferred; together with 3 years’ work experience in records management, logistics or other related discipline.
- Knowledge of records disposition schedules, life-cycle of records, documentation and relevant roles and responsibilities.
- Knowledge of NARA rules and regulations and experience as a Records Administrator at the Federal/NARA level preferred.
- Knowledge of Federal office management policies, practices, and procedures preferred.
- Ability to handle multiple tasks simultaneously.
- Ability to work independently.
- Excellent written and oral communication skills in English.
- Must be proficient in the use of Microsoft applications (MS Word, PowerPoint, Outlook, and Excel).