Job Title: Administrative Assistant
Overview: Come be a part of an exciting role with the Galion-Crestline Chamber of Commerce! This position is responsible for executing administrative functions that support the Galion-Crestline Area Chamber of Commerce in addition to the intended Crawford County Chamber of Commerce, its staff, and Board of Directors. This position also assists in the planning and facilitation of member activities, initiatives, and events.
Key Responsibilities:
1. Handles verbal and written communication in a professional and proficient manner to deliver strong customer experiences and to project a positive image for the organization.
2. Maintains positive and professional communications with the Board of Directors, members, elected officials, business leaders, and the general public.
3. Maintains the Galion-Crestline office by organizing and keeping a current stock of brochures, supplies, equipment, and the Chamber conference room rental.
4. Schedules and organizes meetings such as Executive, Board, and Committee meetings.
5. Maintains accurate employee records for the organization.
6. Maintains membership accounts and complies accurate reports.
7. Performs accounts receivable/payable activities and maintains accurate records for taxes and audits.
8. Performs and maintains accurate payroll records and deduction items.
9. Works closely with the Assistant Directors to aid in events, activities, including Safety Council and Tourism efforts.
10. Performs other duties as assigned.
Marginal Responsibilities:
1. Participates in Chamber activities as requested, with the ability to work occasional evenings and/or weekends.
2. Serves as a back-up to the Event and Marketing Assistant for social media posts and event management activities.
Required Education, Skills and Qualifications:
1. High School diploma or equivalent. College degree is a plus.
2. 3 years of administrative experience with demonstrated proficiency in the use of computer/software systems; MS Word, Excel, Outlook, and Teams.
3. Financial acumen that includes working with Quickbooks to ensure items such as invoices, membership dues, and sponsorships are properly administered.
4. Experience in social media, marketing, and event planning a plus.
5. Strong interpersonal and communication skills.
6. Exceptional organizational skills and detail-orientation.
7. Strong problem-solving skills.
8. Ability to thrive in a deadline-driven environment.
9. Strong knowledge of Crawford County with community connections is a plus.
Schedule:
· This is Part-time position; average of 20 hours per week.
· Monday to Friday at the Galion-Crestline Area Chamber of Commerce location. This position may also work in Crestline, New Washington, and the Bucyrus Chamber location as needed.
Authority:
This position provides administrative support and is the face and voice of the Chamber as it interacts with members, community leaders, and the general public. This position does not have supervisory authority and follows processes while developing own methods when applicable.
Physical Demands:
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this position. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions.
· Sitting and standing
· Lifting and carrying of event materials
· Speaking and listening in person and via the phone, computer
· Typing and the use of office equipment
Job Type: Part-time
Pay: $14.00 - $16.00 per hour
Expected hours: 20 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 4 hour shift
- Monday to Friday
- Weekends as needed
Experience:
- Customer service: 3 years (Preferred)
Ability to Commute:
- Galion, OH 44833 (Required)
Ability to Relocate:
- Galion, OH 44833: Relocate before starting work (Required)
Work Location: In person