The position is responsible for ensuring timely and accurate payments to vendors and service partners consistent with the organization’s policies and procedures. Responsible for recording business transactions, processing payments, maintaining vendor records, and reviewing activity to support proper financial reporting and safeguarding of credit union assets. Performs routine accounting and operational duties such as reviewing daily transaction activity, posting journal entries, and reconciling general ledger accounts. This position is also responsible for processing and filling warehouse orders for the branches. As well as ensuring that we have the supplies needed to fill the orders.
Contributes to strong control environment and overall financial reporting by delivering timely and accurate work product. Recognizes the importance of key controls and works to ensure processes are efficiently executed consistent with internal guidelines. Supports expense control initiatives and offers suggestions for cost saving improvements. Escalates issues or unusual activity to manager for review and resolution. Assists senior management with administrative projects, and preparation for audit and regulatory examinations. Provides professional and timely support to internal and external service partners. Promotes teamwork, respects culture, and supports organizational values.
Essential Job Functions
- Responsible for accurately coding and processing A/P invoices, reviewing for proper documentation and approval, and ensuring payments are made in a timely manner.
- Distributes invoices to appropriate personnel for payment approval.
- Reviews and verifies invoices, check requests, and expense reports for proper documentation prior to payment.
- Establishes and maintains vendor files that include current W9, OFAC and proper payment terms.
- Matches purchase orders and invoices ensuring accuracy of GL account codes.
- Enters and uploads invoices and scanned images into the accounting program.
- Generates ACH payment, accounts payable checks, and assists with processing check runs.
- Reconciles transactions, monthly vendor statements, and contacts vendors to resolve discrepancies.
- Responds to internal/external payment inquiries in a professional and timely manner.
- Responsible for delivering timely month end close of Accounts Payable, assists in month-end closing and accruals.
- Supports monthly, quarterly, and year-end close processing including reports, reconciliation support and 1099s.
- Reviews transaction activity, exceptions, and adjustments for designated vendor or GL accounts.
- Provides employee and vendor customer service, operational and administrative support.
- Provides department coverage to support flex schedules and vacations.
- Assists with audits and regulatory examinations; supports projects and strategic initiatives.
- Promotes a strong internal control environment through segregation of duties, implementation of preventive and detective controls, regulatory compliance, and risk management.
- Responsible for filling warehouse orders for branches at least one day a week.
- Performs other job-related duties as assigned.
Position Required Qualifications
Minimum Education and Experience
One-two (1 – 2) years of experience in accounts payable, accounting, auditing, bookkeeping, cash balancing or similar function (or any equivalent combination of education and experience).
Knowledge, Skills, and Abilities
- Strong organizational and data entry skills with a high attention to detail and accuracy.
- Working knowledge of computers and software applications in Windows and Excel.
- Professional written and verbal communication and interpersonal skills.
- Demonstrated work ethic and track record of honoring commitments.
Licenses, Training, and Certifications Required
None.
Preferred Qualifications
- Associate’s degree in Accounting or bookkeeping experience in a financial institution or public accounting firm.
- Understanding of debits, credits, and basic financial terminology.
- Knowledge of accounting practices including Generally Accepted Accounting Principles (GAAP).
- Ability to type 45 wpm and perform 10-key by touch accurately.
- Microsoft Great Plains, Symitar-Episys, and Jack Henry Silverlake or SAP Concur.
Hybrid Work Environment and Physical Demands
While performing the duties of this job, the employee is occasionally required to reach with hands and arms. While performing the duties of this job, the employee is regularly required to stand or sit; use hands to finger keys accurately when using calculator machines or computer keyboards. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distant vision, and peripheral vision. The noise level in the work environment is quiet. Must be able to travel independently to department and branch locations.
NOTE: The job description is intended to be generic in nature. It is not an exhaustive list of all duties and responsibilities. Requirements listed in the above qualifications and physical requirements are representative of the knowledge, skill, abilities, physical demands, or work environment required or encountered that must be met by an employee to successfully perform each duty and each function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Employees who work from home must have business operational internet to complete work tasks and communicate via video call or chat messaging systems in a dedicated workspace.
Job Type: Full-time
Pay: From $21.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Opportunities for advancement
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
- Work from home
Experience level:
Schedule:
Ability to Relocate:
- Phoenix, AZ 85008: Relocate before starting work (Required)
Work Location: Hybrid remote in Phoenix, AZ 85008