Summary
The Payroll/HR Coordinator role involves processing biweekly payroll, generating payroll reports, managing garnishments, handling child support requests, and ensuring timely final wage payments in compliance with state laws. Additionally, the Payroll/HR Coordinator will support the HR department with various projects and audit employee changes submitted by managers to maintain data integrity. A focus on continuous process improvement and customer satisfaction is essential.
Essential Duties and Responsibilities include the following:
Payroll Administration:
- Process biweekly payroll for all employees using UKG (Ultimate Kronos Group) software.
- Generate and distribute payroll reports as required.
- Ensure accurate and timely processing of payroll transactions.
- Address payroll-related queries and discrepancies.
Garnishments and Child Support:
- Manage and process garnishment orders and child support requests.
- Ensure compliance with relevant legal requirements and deadlines.
Final Wages:
- Calculate and ensure timely payment of final wages for terminating employees according to applicable state laws.
HR Support:
- Assist with various HR projects, including employee onboarding, benefits administration, and policy updates.
- Audit and verify employee changes (e.g., promotions, terminations) submitted by managers to ensure accuracy and data integrity in the HRIS.
Process Improvement:
- Regularly evaluate payroll and HR processes to identify areas for improvement.
- Implement changes to enhance operational efficiency and customer satisfaction.
- Stay informed on payroll and HR best practices and regulatory updates.
Competencies:
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Collects and researches data. Problem Solving - Identifies and resolves problems promptly; Gathers and analyzes information skillfully. Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; is able to read and interpret written information. Organizational Support - Follows policies
and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Physical Requirement:
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Regular attendance at work is essential for the employee to complete daily tasks at the property site and interact with prospective clients, vendors, residents, and employees daily.
Physical Demands
Employee is regularly required to sit; Use hands to finger, handle, or feel; Reach with hands and arms; Talk and hear; Employee can occasionally lift up to 25 pounds. Walk the property to show units, inspect grounds, and maintain the property’s appearance.
Vision
Specific vision abilities required by this job include Close vision, Distance vision; Peripheral vision, Depth perception; the ability to adjust focus,
Work Environment
The employee is frequently indoors in a temperature-controlled environment and often outdoors walking the grounds.
Qualification
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and have the ability to work a consistent schedule. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Minimum of 2 years of Payroll experience.
High school diploma or equivalent
Microsoft Office, including Word, Outlook, and Excel
Minimum of 2-3 years of experience in payroll processing, preferably using UKG or similar HRIS systems
Bilingual (English/Spanish)
Active Listening
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking
Talking to others to convey information effectively.
Reading Comprehension
Understanding written sentences and paragraphs in work-related documents.
Critical Thinking
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Service Orientation
Actively looking for ways to help people. Have the ability and desire to display company core values of being Respectful, Aware & Present, Positive, Open & Kind, and Giving to residents, vendor partners, and fellow team members.
Social Perceptiveness
Being aware of others' reactions and understanding why they react as they do.
Coordination
Adjusting actions in relation to others' actions.
Navigation
Using scroll bars, a mouse, and dialog boxes to work within the computer's operating system. Being able to access and switch between applications and files of interest.
Spreadsheets
Using a computer application to enter, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs.
Software
Using computer software applications, e.g., Microsoft Office, to type text, insert pictures, format, edit, print, and save.
Reliable transportation is needed to get to and from work; regular remote work is unavailable for this position.
Reliable transportation is needed, as remote work is not regularly available except for short durations, and only if the position/duties would accommodate.
This position may be required to drive on behalf of the property, retrieve supplies, make bank deposits, etc.