Required Skills
Top 3 Hard Skills Required + Years of Experience 1. Minimum 2-4 years experience with calendaring. 2. Minimum 2-4 years experience with Event management 3. Minimum 2-4 years experience with Understand of MSFT product suite
Job Description
Job Title: Administrative Assistant 3
Job Location: Atlanta, GA
Job Description:
Typical Day in the Role
- Purpose of the Team: The purpose of this team is responsible for overseeing nine research and engineering sites on the East Coast, including operations, communications, and employee engagement initiatives. They work with local site teams to run programs for employees and engage with external communities through initiatives like STEM partnerships with schools and colleges. The team aims to foster Microsoft's culture and community impact in these locations.
- Key projects: This role will contribute to Operations for the site, focusing on maintaining the rhythm of the business, updating shared calendars, sending out invites, and managing supplies and POs. Employee engagement, supporting the execution of events and programs, including room reservations, catering, and task management related to event and program execution. External facing partnerships, similar to employee engagement tasks but for external groups, ensuring proper event setup and coordination. Communications, involving tasks like putting together newsletters and managing distribution lists for the site
- Typical task breakdown and operating rhythm: The role includes a mix of on-site and remote work, with the expectation to be in the office two to three days a week, varying based on events and programming. Communications, involving tasks like putting together newsletters and managing distribution lists for the site.
Compelling Story & Candidate Value Proposition
- What makes this role interesting? - It offers the opportunity to drive significant impact in local communities outside of Microsoft's headquarters, which is unique and rewarding.
- Unique Selling Points: The role allows for shaping the Microsoft experience on the ground in these communities, providing a chance for experimentation and seeing what initiatives employees gravitate towards.
Candidate Requirements
- Years of Experience Required: 2-4 overall years of experience in the field.
- Degrees or certifications required: n/a degree is required to be eligible for this role.
- Disqualifiers: Candidates with n/a will not be eligible for the role.
- Best vs. Average: The ideal resume would contain has MSFT experience.
- Performance Indicators: Performance will be assessed based on quality of work and responsiveness.
Top 3 Hard Skills Required + Years of Experience
1. Minimum 2-4 years experience with calendaring.
2. Minimum 2-4 years experience with Event management
3. Minimum 2-4 years experience with Understand of MSFT product suite
Calendar Management
· Provide strategic calendar management support to the team and site including external customer and partner engagements. Coordinate a complex calendar and anticipate and remove administrative roadblocks. May attend meetings and/or ensure follow-up as needed.
· Rhythm of Business (ROB)
· Understand and help to implement rhythm of business (ROB) in line with recognized patterns, and proactively takes action on business cadence. Create, build, and adjust plans within areas of responsibility in partnership with Business Manager and/or Chiefs of Staff. Execute meeting cadence around the ROB of the leader. Use discretion to determine a distribution plan for confidential internal and external communications and brings awareness to patterns. Support continual implementation and flexibility of the ROB by partnering with peers (e.g., Chiefs of Staff) and gathering feedback.
Cross-Functional Collaboration and Communication
· Exercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions, while maintaining confidentiality of highly-sensitive material and information with discretion and professionalism
· Continue to build and leverage network across organizations to enable their team and leader's work. Serve as a liaison between executives and teams. Gather information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams. Communicates with external partners/audiences and third parties. Represents their leader(s) and Microsoft.
· Event Coordination and Logistics
· Own the coordination, logistics, and direction for events. Act as a point of contact for events. Collaborate and coordinate with stakeholders to set up events, as needed, and manages supplier and business relationships end-to-end. Collaborate with Business Manager in assisting with content and presenters.
Resource Management
· Participate in discretionary budget tracking (e.g., hardware, supplies) and reporting (may include software licenses. Partner with Finance to own expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance. May serve as interim approver for finance approvals. May perform vendor and supplier management, including ensuring they are set up for financial processing. Process expense reports in a timely manner.
Project Ownership
· Balance multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable. Take accountability for project outcomes and drives stakeholder accountability through consistent communication. Identify impacts and risks across the organization and communicates these to partners and key stakeholders. Streamline processes, provides process improvements, and adjusts as needed. Delegate project tasks to Business Support team members and drives accountability of others. Leads efforts to determine measurable success of projects at their conclusion.
Communications
· Coordinate and author event communications and internal newsletters. This includes partnering with internal stakeholders to source newsletter topics and assets (e.g., photographs), formatting the newsletter, and distribution. Help produce marketing materials for events such as posters, digital invites, etc.
Job Type: Contract
Pay: $30.00 - $35.00 per hour
Schedule:
Application Question(s):
- Please provide your primary email address and contact for better communication.
Ability to Commute:
Work Location: In person