Position Summary: We are seeking a highly organized and efficient Administrative Assistant to join our team. The ideal candidate will be responsible for managing phone calls, responding to email inquiries, coordinating orders, and performing various administrative tasks. This role requires a basic understanding of spreadsheets, excellent communication skills, and the ability to handle multiple tasks simultaneously.
Key Responsibilities:
- Answering Phone Calls: Professionally handle incoming calls, direct them to the appropriate person, and take detailed messages when necessary.
- Email Inquiries: Respond promptly and accurately to email inquiries, providing information or directing them to the relevant department.
- Order Coordination: Manage and coordinate orders, ensuring timely processing and communication with customers and internal teams.
- Spreadsheet Management: Maintain and update spreadsheets with accuracy, including data entry and basic data analysis.
- Communication: Exhibit excellent verbal and written communication skills, ensuring clear and effective communication with clients, vendors, and team members.
- Administrative Support: Provide general administrative support including filing, scheduling appointments, and organizing documents.
- Customer Service: Deliver exceptional customer service by addressing client needs and resolving any issues in a timely manner.
- Team Collaboration: Work collaboratively with other team members to support various projects and initiatives.
Qualifications:
- Experience: Previous experience in an administrative role is preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), excellent organizational skills, and the ability to multitask.
- Communication: Strong verbal and written communication skills.
- Detail-Oriented: High attention to detail and accuracy in work.
- Problem-Solving: Ability to troubleshoot and resolve issues efficiently.
Personal Attributes:
- Professionalism: Maintain a professional demeanor and appearance at all times.
- Reliability: Dependable and punctual with a strong work ethic.
- Adaptability: Ability to adapt to changing priorities and handle pressure in a fast-paced environment.
Benefits:
- Competitive salary and benefits package.
- Opportunities for professional development and growth within the company.
- A supportive and collaborative work environment.
If you are a proactive and detail-oriented individual with a passion for administrative work and excellent communication skills, we encourage you to apply for this exciting opportunity.
Job Type: Part-time
Pay: $18.45 - $22.00 per hour
Expected hours: 10 – 40 per week
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Morning shift
- No nights
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Philadelphia, PA 19132 (Required)
Ability to Relocate:
- Philadelphia, PA 19132: Relocate before starting work (Required)
Work Location: In person