Assistant Property Manager - Essential Functions
- Assist with the daily management of a portfolio of cooperative/condominium properties.
- Assist with all aspects of building management
- Act as liaison between Board of Directors, tenants and Rudd Realty Management Corp.
- Write, prepare, and distribute all memos, notices, and other correspondences in regards to building changes, updates, or property information.
- Maintain the accuracy of the building and tenant files and documents to ensure accurate records are kept.
- Maintain Board meeting minutes and ensure minutes are produced timely, accurately, and organized with the latest meeting information.
- Answer phone calls, messages, and emails promptly; within a few hours but never to exceed 24 hours.
- Handle duties pertaining to annual meetings such as preparation of notices, proxies and etc. Must also attend annual meetings with the property manager
- Works closely with the property manager when processing the apartment alteration packages and charge/credit forms.
- Develop an inter-office relationship with accounting, payroll, and closings departments.
Knowledge, Skills & Proficiencies:
- Bachelors degree preferred.
- Must have superior verbal and written communications skills and proven customer service exposure.
- Must be extremely organized, consistent, and flexible and adaptable to change.
- Working knowledge of Microsoft office and Windows environment necessary.
Full description
Prominent New York City Residential Property Management firm, with a portfolio of over 80 luxury properties, is currently seeking an Assistant Property Manager to join our team. Candidates that will be considered must be able to deliver outstanding client services to a portfolio of luxury cooperative and condominiums located throughout New York City.
Responsibilities include • Prepare and review tenant receivables for arrears • Respond to daily email and voice mail messages • Address concerns of residents or note and direct concerns to property manager • Update Building Link when necessary (i.e. move in/out, library postings, reservations, new owners/residents, etc.) • Scheduling/reserving rooms for events on building link • Attendance of annual and board meetings, when requested • Preparing of minutes and agendas for Board and Annual meetings • Drafting letters as per request of agent • Prepare and distribute memos, notices and other correspondence to residents, as per property manager • Maintain current knowledge of each assigned property • Receive, process and oversee all apartment alteration/decorating requests • Communicate with superintendent and building staff • Type up and submit incident reports to insurance brokers • Assist managers with deadlines as well as day-to-day operations of running a luxury building • Coordinate with agents on assisting with daily duties as well as compliance deadlines • Tracking of deposits for move in/out, alteration/decorating agreements • Communicate with front desk receptionist for set up of conference rooms • Assist with covering of front desk phones, when needed • Assist managers with all building compliance deadlines • Assist with specials reports • Communicate with shareholders who are looking to renew their sublet agreement • Update or renewal of MDR form • Review COIs • Ad hoc duties Requirements Knowledge, skills and abilities: • 2 -5 years’ experience preferred • Condo/Co-op experience highly preferred • Good communication skills and follow-up skills Minimum qualifications: Experience with luxury condos/co-ops preferred • Proficient in Microsoft products • Excellent verbal and written communication skills • Experience with BJ Murray and Buildinglink.
Job Type: Full-time
Pay: $65,000.00 - $80,000.00 per year
Benefits:
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience level:
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Property Management: 2 years (Preferred)
Ability to Relocate:
- Manhattan, NY 10022: Relocate before starting work (Required)
Work Location: In person