Deadline: July 8, 2024
District/Organization: Flint Community Schools
Position/Type: Other, full time
Salary: $18.00
Assignment:
The School Secretary is an employee of Edustaff and performs and coordinates varied and responsible secretarial and clerical functions relieving the Principal of clerical and routine administrative detail including making frequent contacts with parents, students and staff.
Essential Job Functions (note this is not an exhaustive list of the duties performed for this position):
1. Acts as a personal secretary to the Principal, maintains appointment calendar, assists in compiling or monitoring site budget records, tracing mandated costs, type correspondence and reports from draft or brief direction, relieve Principal of routine administrative duties when appropriate including site worker.
2. Acts as a registrar; prepares enrollment documents, verifies incoming records including immunization requirements, education levels and special needs, prepares, releases and transfers documents, process attendance and progress reports;
3. Maintains student attendance records; assists in verifying reasons for absence, admits tardy students to class, monitors student sign out log and verify adult authorization to remove student from school, compile attendance/enrollment reports, maintains computer data entry log, district required enrollment balancing required each month to remain in compliance with state auditor;
4. Maintains student academic records; enters test scores, grades and other record keeping data, maintains cum folders and emergency contact records, assists teachers with parent/teacher conference scheduling and keep daily log of medications;
5. Serves as liaison with Transportation Department; schedules new students, arranges for busing as necessary, follows up on parent complaint, or other problems, processes and verifies special requests for transportation;
6. Serves as liaison with Student Nutrition Services; reviews free lunch application forms communicating with parents if necessary, monitors lunch count, check students into cafeteria, maintains payment records, counts and prepares lunch money for deposit;
7. Maintains staff attendance records; interprets district policies on leaves of absence and reporting requirements, processes leave of absence forms for staff, completes payroll/attendance reports for staff and substitute;
Qualifications:
- Associate’s degree in Business Management or related field preferred. Minimum requirement of a High School diploma is required.
- At least 3 years of responsible clerical experience, required.
- School experience preferred.
- Must complete the required Global Compliance Network online training modules.
- Must possess intermediate computer skills.
Physical Requirements:
- Ability to lift / carry up to 20 lbs. (Supplies / Equipment)
- Ability to sit / stand for extended periods of time
- Continuously required to talk and hear
- Occasional bending / squatting / reaching / kneeling / twisting
- Continuous computer and phone work is required
Work Year, Hours & Compensation:
$18.00/ per hour, 200-225 days per year (depending on building placement), 40 hours/week, non-exempt
E-mail: contactstaff@flintschools.org