Department: Community Specialty Services
Shift: FT/ 8:00AM - 5:00PM CST / M-F
Location: 1100 W Cermak.
Heartland Alliance Health’s (HAH) mission is to transform healthcare for the most vulnerable – particularly people experiencing homelessness, mental illness or addictions, or struggling with multiple chronic illnesses – improving health for all and the well-being of our community.
The Project Coordinator is responsible for providing coordination and administrative support to OHF by maintaining a collaborative project of oral health stakeholders and community leaders that coordinate existing resources and initiatives in Chicago, statewide, and nationally. This position is responsible for organizing quarterly team meetings with OHF staff, maintaining and updating work plan timelines, managing OHF communication and social media, updating member databases, researching funding opportunities, coordinating outreach services, and other national and state-wide initiatives relevant to OHF’s work. Individual accountabilities and work volume will be established through the development of annual Success Objectives within the framework outlined below.
Essential Duties and Responsibilities Coordination
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Prepares records, reports, schedules, and other necessary documentation; ensures the appropriate processing, filing, distribution, etc. of such data internally and externally.
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Sets up and manages databases containing stakeholder and partner information.
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Coordinates OHF community outreach: scheduling, staffing, facilitating, and other duties as assigned.
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Coordinates the social media for OHF, including but not limited to Twitter (X), Facebook, and Instagram.
Grant writing
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Conducts research on issues affecting OHF-targeted communities and program services.
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Develop and maintain a grants research folder with relevant material to support grant writing.
Quality Assurance, Databases, and Reporting
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Provides recommendations for quality control systems.
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Provides training and consultation to staff on appropriate documentation and procedures.
Hiring, Orientation, and Coordination
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Participates in the hiring process for interns, temporary, and regular employees, including screening and interviewing candidates.
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Coordinates volunteers, temporary employees, and interns.
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Creates and delivers program orientations for new staff, volunteers, and interns.
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Ensures all OHF staff, interns, and volunteers have received appropriate training and comply with grants and HAH requirements.
Other
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Participate in community outreaches as needed.
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Performs all other duties as assigned.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and ability.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
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Education and Experience: A bachelor’s degree and three years of experience are required. May give credit towards years of experience if attained a degree higher than a bachelor’s degree.
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Language Skills: Excellent oral and written communication skills. Fluency in English and Spanish is required.
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Computer Skills: Must be proficient in MS Office Suite, focusing on Excel, Word, Publisher, and Access.
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Other Qualifications: A valid driver’s license is required, and personal vehicle use is preferred.
Competencies:
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Problem-Solving - Identifies and resolves problems promptly; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
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Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
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Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
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Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
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Organizational Support—Follows policies and procedures; completes administrative tasks correctly and on time; supports the organization's goals and values; benefits the organization through outside activities; supports affirmative action and respects diversity.
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Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
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Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
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Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
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Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
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Dependability—Follows instructions and responds to management direction; takes responsibility for own actions; keeps commitments; commits to long work hours when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
Physical Demands: The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
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While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel.
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This position demands that the employee be able to talk, hear, and maintain close/distance vision.
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The employee is frequently required to reach with hands and arms.
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The employee is occasionally required to stand, walk, and sit.
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The employee must occasionally lift and move up to 25 or 10 pounds.
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Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment: The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
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The noise level in the work environment is usually moderate.
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The employee may be exposed to outside weather conditions.
Heartland Alliance Health makes all hiring and employment decisions and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987.