As a Meeting and Events Coordinator, you will play a crucial role in ensuring the seamless planning, execution, and follow-up of all meetings, events, reception functions, and front desk operations within our organization. You will also serve as the front face of the company, ensuring exemplary service to guests and fulfilling the needs of C-level executives.
Shift: 8:00am - 5:00pm; Monday - Friday
Pay - Rate: $30.00/hr
Key Responsibilities:
Meeting and Event Coordination
- Coordinate meetings, events, reception functions, and front desk operations, including setup, logistics, and technical support for both in-person and virtual sessions.
- Greet and direct guests, ensuring a welcoming environment and providing exemplary service.
- Anticipate and fulfill the needs of C-level executives during meetings, events, receptions, and at the front desk.
Office and Facility Management
- Maintain organized and efficient office, reception, and kitchen spaces.
- Execute facility tasks such as hanging pictures, managing supplies, and ensuring general maintenance.
- Assist with any other necessary tasks to support smooth operations.
Customer Service and Representation
- Serve as the front face of the company, ensuring all interactions reflect our commitment to exceptional service.
- Act as a liaison between internal teams, guests, and executives to ensure seamless communication and coordination.
Front Desk Responsibilities
- Manage incoming calls, emails, and inquiries, directing them appropriately within the organization.
- Handle visitor registration, issuing badges, and maintaining security protocols.
- Assist with administrative tasks such as mail distribution, courier services, and maintaining office supplies.
Additional Responsibilities
- Provide technical support during meetings, troubleshooting issues promptly.
- Document meeting schedules, attendance, minutes, and action items for effective follow-up.
- Stay updated on the latest meeting technologies and recommend improvements to enhance efficiency.
Position Requirements:
- High school diploma or equivalent; college degree preferred.
- Minimum 1 year of relevant experience in office coordination, reception, front desk, or similar roles.
- Proficiency in Microsoft Office suite and familiarity with meeting technology and platforms.
- Strong organizational skills with attention to detail.
- Excellent interpersonal and communication skills, both verbal and written.
- Ability to multitask and prioritize tasks in a dynamic environment.
Competencies:
- Client-focused with a strong service orientation.
- Ability to anticipate needs and proactively address issues.
- Flexible and adaptable to changing priorities and situations.
- Problem-solving skills with a proactive approach to resolving challenges.
- Team player with a positive attitude and ability to collaborate effectively.
Forrest Solutions, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Job Type: Full-time
Pay: $30.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
Experience:
- Events management: 2 years (Preferred)
Ability to Commute:
- Washington, DC (Required)
Ability to Relocate:
- Washington, DC: Relocate before starting work (Required)
Work Location: In person