20 Best Assistant jobs (Hiring Now!)

Academic Office Assistant, Science Center
Hamilton College —Clinton, NY
These responsibilities include word processing documents, assisting with faculty job searches, internet research as it relates to classroom needs, spreadsheet…
Drywall Project Assistant
Magnum Drywall Inc —San Jose, CA
Coordinate with general contractors/subcontractors and suppliers to schedule deliveries and installations in alignment with project milestones.
$62,000 - $87,360 a year
9d
Administrative Assistant
Hammond Lumber Company —Damariscotta, ME
Duties could include, but not are not limited to processing receivables and credit returns, filing, expediting, and cashier functions. EAP and Work Life Plan.
$37,000 - $47,000 a year
ASSISTANT DESIGNER - GRETCHEN SCOTT Women's Fashion
Gretchen Scott Designs —Pelham, NY
Must have knowledge of embroidery layout and design. Working in a design house: 5 years (Required). Knowledge of garment construction, graphic skills, attend…
$55,000 - $75,000 a year
Quick Apply
Telecom Project Assistant
TurnKey Network Solutions —Marion, OH
Active driver's license in good standing is a must, CDL is a big plus. The main responsibilities will be \* Office/Yard Administrator: Maintain jobsite office…
$22 - $25 an hour
Quick Apply
14h
DISHWASHER (KITCHEN ASSISTANT)
Grand View Lodge —Nisswa, MN
The Dishwasher/Kitchen Assistant is responsible for ensuring utensils, glassware, dishes are properly and thoroughly cleaned/prepped for external/internal guest…
Medical Front Desk Receptionist
Interventional Pain Institute —Troy, MO
Answer phone calls and respond to inquiries or direct calls to the appropriate department. Knowledge of dental receptionist duties is a plus.
$19 - $21 an hour
9d
Government Benefits Assistant
Kludze & Associates, LLC —Remote
The Government Benefits Assistant will be responsible for providing support for the filing of government benefits applications.
From $18 an hour
Quick Apply
16h
Administrative Assistant
Nozzle Nolen, Inc. —West Palm Beach, FL
Manage incoming calls, emails, and inquiries, directing them to the appropriate staff members or departments. Handle general office tasks, such as photocopying,…
Estimated: $34.9K - $44.2K a year
12d
Administrative Assistant (Bilingual)
Child Guidance Clinic for Central CT —Meriden, CT
Answer incoming calls direct calls to appropriate person/department. This position involves handling incoming calls as well as general office management tasks.
$19 an hour
Quick Apply
17h
Administrative Assistant/Reception
BehaviorWorks ABA —Remote
Professional development opportunities in the field of ABA. Experience with phone systems and phone etiquette is a plus.
$15 - $20 an hour
Quick Apply
Assistant Teacher
Endeavor Schools, LLC —Eden, MN
As an Assistant Teacher, you will assist with the implementation of age-appropriate curriculum, prepare and organize learning materials, and supervise children…
$17.50 - $19.50 an hour
Assistant Supportive Housing Manager
Tenderloin Housing Clinic —San Francisco, CA
Work closely with staff at all levels from various departments. Benefit options through Kaiser or Sutter. 12 paid vacation days, 14 sick days, 11 paid holidays,…
$27.44 an hour
Warehouse Assistant
ProSolar America —Christiansted, VI
Inspecting incoming and outgoing solar PV products to ensure they meet quality standards and specifications. Keeping track of solar PV components and equipment…
$15 - $17 an hour
Quick Apply
4d
Administrative Assistant #TS999
CRL Technologies —Lexington Park, MD
Provide security administrative assistance and shall be responsible for processing base access requests and incoming visitors in accordance with base and…
Estimated: $42K - $53.2K a year
Quick Apply
Physician Assistant
Community Behavioral Health —Redding, CA
Analytical and problem-solving skills to develop effective treatment plans. Monitor each patient’s progress during ongoing treatment. 1+ year as a PA.
$156,000 - $187,000 a year
Quick Apply
14d
Dispatcher/Office Assistant
Martin Wrecker Service —Kokomo, IN
Upon completion of training, you would also work from home answering phones and dispatching on some evenings and weekends on a rotation.
$600 - $800 a week
Quick Apply
12h
Roasting Assistant : 5pm - 1:30am
La Colombe Holdings Inc —Philadelphia, PA
Must develop knowledge of GMP, SQF and food plant operations. Alert Production Managers and Roasters of any mechanical issues or changes in production.
$21.25 - $23.25 an hour
Quick Apply
1d
Warehouse Assistant - Part-Time
NMC CAT —Omaha, NE
Having a mechanical aptitude or background is a big plus as you will also inspect product returns and occasionally make hydraulic hoses to specification.
Estimated: $38.5K - $48.7K a year
Data Entry/Office Assistant
Carpetbaggers Inc. —Indianapolis, IN
Perform data entry tasks with attention to detail and accuracy. Utilize basic math skills for numerical data entry. Conduct order entry tasks efficiently.
From $18 an hour
Quick Apply
16h

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Academic Office Assistant, Science Center

Hamilton College - Clinton, NY

Apply Now

Job Details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Excel
Operating systems
Microsoft Office
Databases
Organizational skills
Associate's degree
2 years
Communication skills

Full Job Description

The Academic Office Assistant is primarily responsible for providing a broad range of secretarial and administrative support for departmental faculty (administration and staff) and coordinating office communication. These responsibilities include word processing documents, assisting with faculty job searches, internet research as it relates to classroom needs, spreadsheet preparation, oversight of student help, telephone coverage, maintaining departmental paper and computer files, working with outside vendors and other academic and administrative offices on campus.
This is a full-time, non-exempt position with a pay range of $18.50 - $19.00 per hour.
Responsibilities

Routinely greet those who visit the department, or other personnel of the college, by phone, in person or through electronic media. Assesses visitors' needs and explains services, processes, procedures and guidelines. Handles requests/transactions or directs the person or matter to the proper sources. Assists in resolving problems and ensuring satisfactory results.
Use a personal computer and a variety of office software applications including word processing, email, and file management. May be required to prepare documents in Word or use predefined templates and form letters such as, class materials, general correspondence, letters of recommendation, minutes of meetings, announcements, grants, reports, etc. May be required to create and/or maintain files in Excel, PowerPoint or other databases.
Assist department Chair with job searches. Initiates search and maintains database of applicants; acknowledges applications; posts general information on status of search; sends rejection notices to applicants; keeps accurate records of each applicant’s file. Schedules interviews, prepare itinerary, and makes travel and accommodation arrangements.
Assist in creating or maintaining the department's web pages and use web publishing software to create documents and other web-based resources
Operate office equipment such as printers, copy machines, fax machines. May serve as liaison with service and vendor personnel. Reports repairs with regard to building maintenance to Physical Plant.
Provide direct or indirect assistance to academic functions and services. These include but are not limited to class scheduling, administration of student records, test administration and scoring, supporting counseling/advising services, faculty office hours, appointments and meetings. May make and follow up on travel arrangements for faculty/administration and guests.
Perform data gathering activities under the direction of the Faculty supervisor and may prepare reports or summaries of information.
Serve as receiver of mail or correspondence for the department. Opens or reviews correspondence and determines proper disposition.
Responsible for office and classroom supplies and inventories. Tracks status and orders, purchases, maintains or distributes as needed.
Maintain documents and be responsible for developing or modifying filing practices, including use of electronic rather than paper records.
Coordinate and organize meetings, and other department activities and functions. May schedule or obtain use of rooms and may set up rooms and equipment for use. Organize luncheons, meetings, receptions etc. as needed.
Handle and track financial matters related to the maintenance of the department budget. May be required to reconcile and monitor appropriate department budget lines.
Attend and/or participate in meetings and committees and may take minutes or notes and perform follow-up activities
Assist with student employment. Compile work and set priorities for student(s) to help in the preparation of classes, distribution of mail, photocopying, etc.
May perform all or some of the functions above and other related duties as assigned.

Qualifications

Associate's degree or advanced secretarial training plus minimum of two years related experience, or equivalent combination of education and experience.

Knowledge, Skills and Abilities

Must have knowledge of contemporary office practices, procedures and techniques.
Must be proficient in operation of personal computers and associated standard office software, basic customer service standards and principles; other office resources and equipment including phones and telecommunications systems, fax machines, copy machines.
Superior Microsoft Office skills, strong organizational skills, flexibility and ability to prioritize multiple demands within established guidelines, excellent written and verbal communication skills, strong interpersonal skills, ability to work under deadline pressure and handle details accurately and confidentially.
Develop and maintain effective working relationships; maintain a reliable and dependable attendance record.
Experience with spreadsheets, databases, as well as position-specific operating system and software experience preferred

Application Instructions
Please submit a cover letter, resume and contact information for three professional references. Consideration of candidates will begin immediately and continue until the position is filled.

Job Type: Full-time

Pay: $18.50 - $19.00 per hour

Apply Now

Assistant jobs

Academic Office Assistant, Science Center

Drywall Project Assistant

Administrative Assistant

ASSISTANT DESIGNER - GRETCHEN SCOTT Women's Fashion

Telecom Project Assistant

DISHWASHER (KITCHEN ASSISTANT)

Medical Front Desk Receptionist

Government Benefits Assistant

Administrative Assistant

Administrative Assistant (Bilingual)

Administrative Assistant/Reception

Assistant Teacher

Assistant Supportive Housing Manager

Warehouse Assistant

Administrative Assistant #TS999

Physician Assistant

Dispatcher/Office Assistant

Roasting Assistant : 5pm - 1:30am

Warehouse Assistant - Part-Time

Data Entry/Office Assistant

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