Neuroscience - Office of the Chair
University Job Title
Program Manager 2
Bargaining Unit
None - Not included in the union (Yale Union Group)
If Fixed Duration, Period
3 years from date of hire
If Fixed Duration, is continuation possible?
Yes
Other Fixed Duration Date
30-Jun-2027
Compensation Grade
Administration & Operations
Compensation Grade Profile
Senior Manager; Senior Program Leader (25)
Wage Ranges
Click here to see our Wage Ranges
Searchable Job Family
Research Res Support
Total # of hours to be worked:
37.5
Work Week
Standard (M-F equal number of hours per day)
Work Location
Medical School Campus
Worksite Address
100 College Street
New Haven, CT 06506
Position Focus:
The Carol and Gene Ludwig Program for the Study of Neuroimmune Interactions in Dementia at Yale is a new initiative designed to support neuroinflammation research, with an emphasis on neurodegenerative diseases, through the cultivation of innovative research and related activities with the promise for translation in the development of novel therapeutics and diagnostics. By fostering excellence in neuroinflammation research at Yale, the program aims to build a community of accomplished faculty across Yale as well as to support recruitment of new talent in this nascent field.
The Executive Director of the Carol and Gene Ludwig Program in Neuroinflammation reports to the Program Co-Directors and is responsible for overseeing the operations of the program. As the program’s administrative head, s/he will develop and implement strategic plans; design, run and evaluate programmatic activities, including the pilot grant programs; organize seminars and annual symposia; assist in the recruitment of world-class faculty and staff; and allocate and track affiliated resources. With proven and resourceful leadership, the Executive Director will coordinate the Program Advisory Committee of faculty leaders and external advisors, and the Program Award Committee of faculty leaders and external representatives. In coordination with the Program Co-Directors, the Executive Director will be the face of the program, representing the research and its societal impact through regular outreach to University constituencies, the local community, and the broader field. S/he will be responsible for regular reporting and oversight, including donor relations and stewardship. This position presents an outstanding opportunity for executive leadership of a new and priority program in the emerging field of neuroinflammation, aimed at tackling one of the most intractable medical challenges of our time.
Essential Duties: Partner with the Program Co-Directors to develop and execute strategic plans and goals. Develop and implement programs and activities related to the mission of the Program. Support the recruitment, onboarding, retention, and space needs of faculty, staff, and students. Work with Center Co-Directors on annual budgeting process, monitor revenue and major expenditures. Provide infrastructure for the research activities of the Program via space planning, budgeting, grant writing, and staffing. Coordinate with the Office of Communications to ensure appropriate representation and consistent messaging in the community, at scientific conferences, with donors and alumni, with government agencies and foundations, and in the media. Serve as a bridge between affiliated members, faculty leadership, department chairs, and other high-level administrators. Participate in fundraising efforts, donor relations, corporate interactions, grant writing, and stewardship reporting, in conjunction with the Program Co-Directors and Office of Development. Perform other duties related to the operations of the Program.
Essential Duties
1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program. 2. Plays a key role in strategic planning. Works closely with leadership, internal and external colleagues and community residents to develop new initiatives to support the strategic direction of the organization and implements long-term goals and objectives to achieve the successful outcome of the program. 3. Develops an annual budget and operating plan to support the program. Ensures program operates within approved budget. Monitors and approves all budgeted program expenditures. Manages all program and project funds according to established accounting policies and procedures.4. Builds and maintains a program evaluation framework to assess the strengths of the program and to identify areas for improvement. Monitors the program activities on a regular basis and conducts an annual evaluation according to the program evaluation framework. Identifies and evaluates the risks associated with program activities and takes appropriate action to control the risks. Reports evaluation findings to appropriate stakeholders and recommends changes to enhance the program, as appropriate5. Ensures that program activities operate within the policies and procedures of the organization and activities comply with all relevant legislation/regulatory requirements. 6. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation.7. Identifies and evaluates potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. 8. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 9. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 10. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program’s website and monitors all changes and additions to the editorial content. 11. Performs other duties as assigned.
Required Education and Experience
Bachelor’s degree in a related field. Six years of related experience or an equivalent combination of education and experience.
Required Skill/Ability 1:
Demonstrated evidence of being a hard-working and passionate leader. Demonstrated change and operational management skills, including supervision and professional development of staff and financial and budgetary oversight of a center, department, division, or institute.
Required Skill/Ability 2:
Demonstrated ability to respectfully engage and inspire constituents at all levels, including faculty, students, staff, alumni and donors. Demonstrated commitment to diversity and equity. Comfort with working unusual hours including events outside of business hours.
Required Skill/Ability 3:
Excellent organizational and interpersonal skills with team player mentality. Excellent written, graphic, and oral communication and presentation skills.
Required Skill/Ability 4:
Demonstrated proficiency in working through organizational channels to manage fundraising and budgeting efforts, including but not limited to grant writing, oral and written presentations, donor relations, stewardship, partnering with development function, and external communications.
Required Skill/Ability 5:
Demonstrated commitment to data-driven decision making and self-evaluation, including measuring programmatic outcomes and the Program’s impact and success using qualitative and quantitative feedback.
Preferred Education, Experience and Skills:
Strongly Preferred: Doctoral degree in neuroscience or related field. Two years of post-PhD academic or work experience. Leadership experience in advanced higher education setting or other research-intensive organization. Understanding of structures/policies of a leading research university.
Weekend Hours Required?
Occasional
Evening Hours Required?
Occasional
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus